Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.
SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.
We are recruiting to fill the position below:
Job Title: Logistician
Location: Ngala, (Borno State) with movements inside the state
Probationary Period: 2 months
Delocalized Status & Benefits: Applicable
Contract Duration: 6 months, subject to renewal upon available donor funding.
Goal/Purpose
The Logistician will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the Base Manager or the field coordinator in the implementation of safety rules.
List of Main Tasks
Supply Management:
Carry out a purchasing environment analysis at the local level
Supervise the update of price lists and supplier files
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Receive, approve and process requests for quotes and internal order forms
Ensure that budgetary lines related to logistics are monitored and observed
Supervise the preparation of purchasing documents and draft the contracts
Participate in the drafting the call for tenders
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
Ensure that dealings with suppliers are monitored
Vehicle Fleet Management
Negotiate vehicle rental contracts
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
Prevent the misappropriation of fuel and spare parts
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management
Update inventory in real time
Optimize distribution of materials according to task needs
Organize the installation, safe-guarding and monitoring of materials
Install communication means and ensure that they are regularly maintained.
Train teams in the use of these communication means
Management and Monitoring of IT Equipment
Update antivirus software
Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment
Provide technical assistance to teams and organize training sessions
Supplies Management:
Select storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates
Ensure procedures are followed as stock is checked in and out
See that all documentation linked to stock is complete and correct
Supervise monthly physical stock inventory
Human Resource Management:
Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team
Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals
Security:
Implement team safety measures as determined by the coordination team
Train teams in safety rules and procedures
Pass on any security-related information to his/her line manager
Reporting/Capitalization:
Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Consolidate logistics packs monthly and pass on to the logistics coordinator
Provide the logistics coordinator with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency.
Personal Abilities
Languages: English, (Hausa, Kanuri a plus)
Professional experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
Personal qualities: reliable, honest, very good organization, good knowledge of the local market.
Technical Competences
Eduacation: Business Administration, Logistics or Social Sciences Degree.
Microsoft Office ( Excel and Word skills).
Application Closing Date
23rd November, 2017.
Method of Application
Interested and qualified candidates should apply by email with CV and suitability statement as a single attachment to: [email protected]
Or
Send hardcopy to: Solidarités International Office,
No 8 Manassa Street,
Behind Polo Ground,
Maiduguri,
Borno State. Attention: Khairul Islam.
Note
Email Submission: The subject of the email should be the POSITION TITLE/LOCATION and the CV/Cover Letter should be saved in the applicant’s full name.
Hardcopy Submission: The title of the related position must be written on the envelope.
Solidarites International is an equal opportunities employer and is committed to achieving gender balance within the organization.
Only shortlisted candidates will be contacted.
Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.