Administrative Secretary at Lextorah Limited

Lextorah Limited, specializes in enterprise learning technologies and our goal in respect of every project is to harness the internet and latest learning technologies to consolidate Learning, thereby creating unique and memorable educational experience for children of all ages.

We are recruiting to fill the position below:

Job Title: Administrative Secretary

Location: Lagos

Job Description

• A school located in Lagos is in need of an Administrative Secretary/officer.
• She must be a young lady between the ages of 27 35 years . Must reside in Yaba, Ikeja, Ogba, Magodo, or Ketu.
• We are looking for an Administrative Officer to join our team and support our daily office procedures.
• Managing office supplies stock and placing orders
• Preparing regular financial and administrative reports
• Administration of company databases
• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
• Our ideal candidate also has working knowledge of office equipment and office management tools. Must also, have a successful marketing skill to generate and convert leads to registered, paying and loyal families (parents/guardians and children/wards).
• Ultimately, the candidate should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Objectives

• To join our team, we are looking for someone with the following qualities;
• Diligent, disciplined, vibrant, task oriented, good at tracking work flow process, has great customer service qualities.
• Able to achieve set goals such as increase numerical growth of registered and paying students from both online and offline leads.
• Be of good manner of approach towards prospects and existing parents
• Active, social and good in building and managing the relationships with colleagues, parents and the resources available to her.
• Most be proficient in Microsoft Word and Marketing.

Roles & Responsibilities

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Attend to customers when required
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms, event halls and vendors as required.
• Distribute and store correspondence (e.g. letters, emails, proposals and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations for excursion trips when necessary.
• Schedule in-house and external events

Educational Qualification

• OND/HND/Bsc in Business Administration, Marketing or related field
• additional qualifications in Office Administration are a plus
• 3 - 5 years relevant experience
• Skills, Attributes and Technical proficiency:
• Microsoft Office (Word, Excel, Ppt, Access, Outlook, etc)
• Customer Service.
• Listener towards the children’s needs
• Public Speaking

Other Requirements:

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Excellent customer service and marketing skills

Application Closing Date
30th December, 2017.

Method of Application
Interested and qualified candidates should forward their CV's to: [email protected] and not adhering to the above instruction leads to total disqualification.

Note: All shortlisted candidates will be contacted for interview ASAP.