Senior Staff Benefits Assistant at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Senior Staff Benefits Assistant

Reference: ADB/18/031
Location: Côte d’Ivoire
Grade: GS8
Position N°: 50000727

The Complex

• The Vice-Presidency, Corporate Services and Human Resources (CHVP) ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity and, health and safety strategies.

The Hiring Department/Division
The role of the Human Resources Management department is to develop and execute a People Strategy, Policies, processes and practices which will enable the Bank to achieve its strategic Agenda. Core to the HR Strategy will be the attraction, development, engagement, motivation and retention of a best-in-class workforce.

In order to create a truly transformed HR work-way, CHHR department is structured around a triangular Model: Business Partnerships for strategy, client contracting and HR delivery, Centers of Expertise/Subject Matter Experts (SMEs) for internal consulting, thought leadership, design, talent and staff development and training  and best practice benchmarking, HR Shared Services for transactional excellence and employees outreach. This new HR Model will deliver a world-class employee life-cycle experience.

Within the Human Resources Department (CHHR), HR Shared Services (CHHR.2) is responsible to the administration of employee, management of benefits, HR processes and data center.

The Position

• Under the supervision of the Benefits officer and under the overall supervision of the Division Manager CHHR2, the incumbent is responsible for reviewing, analyzing and processing staff members’ requests for benefits payments and loans, as well as applications for benefits allowances; and controls and verifies all inputs (entries) made into the computer system, to ensure accuracy and adherence to the rules

Duties and Responsibilities
Under the overall supervision of the Benefits Officer, the incumbent will undertake the following Key Responsibilities:

• Process claims for staff members for reimbursement of Insurance
• Administer Bank details for staff payroll; Verify and administer for payroll purposes
• Process acting Allowances for staff
• Process BDIR payments on behalf of Office of the Secretary General (PSEG)
• Provide assistance to Staff members for On-Boarding operations:
  • Interpret staff rules to determine benefits due to staff members joining the Bank
  • Coordinate with others CHHR divisions, CHGS and the staff member to facilitate shipment of personal effects and Travel for dependents.
  • Coordinate the registration of eligible dependents and ensure payments are only made for eligible dependents
  • Process payment of installation allowance for the eligible staff in accordance with Service Level Agreements (SLA)
  • Communicate with staff and ensure they understand the status of their payments
  • Raise payment vouchers for payments in relation to assumption of duty benefits
• Provide Assistance to Staff members for Off-Boarding operations:
  • Interpret staff rules to determine benefits due to staff members leaving the Bank
  • Coordinate with others CHHR divisions, CHGS and the staff member to facilitate repatriation of personal effects and dependents
  • Compute death benefits including Insurance payments and Death indemnity
  • In case of a death of a staff member, liaise with PGCL to ensure the eligibility of beneficiaries
  • Communicate with staff and ensure they understand the status of their payments
  • Raise payment vouchers for payments in relation to departures under voluntary separation, death, resignation, early and normal retirement
• Provide Assistance to Staff members for Education Benefits:
  • Process requests of staff members for Education advance payments
  • Process justifications for completed claims/applications
  • Communicate and Drafting correspondence to staff relating to Education benefits
  • Elaborate appropriate reporting to facilitate the monitoring of the requests for Education benefits
  • Assist staff members for any request related to Education benefits
• Administer Time management framework for staff members and managers:
  • Administer Leave entitlements and Generation of leave quotas
  • Administer work schedules and FlexiTime programs
  • Administer of holidays calendars
  • Administer Maternity leave and Sick leave in liaison with Medical center
• Manage staff salary advances:
  • Process requests for Salary Advances;
  • Prepare reconciliations of balances of advances.
  • Process Debt recovery for separated staff
• Provide Country Office expatriation assistance:
  • Process relocation benefits
  • Respond to queries and guidance to IRS on policy
  • Administer other benefits such as Cost of Living Adjustment (COLA), Hardship Allowance, deductions for staff housing co-pay through payroll
  • Assist in mitigating risk for deposit loans
• Carry out Risk Assessment and Mitigation:
  • Check and reconcile all benefits
  • Report Periodically

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Bachelor's Degree/Licence/BAC+4/Maîtrise or its equivalent in Accounting, Finance, Business Administration, Commerce or other related disciplines;
• Audit, Project Management or Human Resource is an added advantage.
• Have a minimum of six (6) years of relevant practical working experience at progressive positions in an international organization;
• Strong computation skills, ability to perform various tasks, attention to detail and ability to work under pressure and within a multidisciplinary and multicultural team;
• Good organizational and interpersonal skills are strongly desired;
• Operational Effectiveness
• Communication
• Problem Solving
• Client Orientation
• Team working and relations
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard Microsoft Office Suite applications. SAP - Finance and HR Modules proficiency is advantageous.

Application Closing Date
10th April, 2018.

Method of Application
Interested and qualified candidates should:
Click here to apply online