Procurement Officer at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Ref. no.: 4018559224
Location: Maiduguri, Borno
Reports to: Logistics Coordinator
Supervision of: Procurement Assistants
Grade: 5
Travel: 10%
Project number: NGFM****
Duration and type of contract:1 Year

Job Description

• NRC is looking for a Procurement Officer for our area office in Maiduguri in Northern Nigeria. The purpose of the Procurement Officer is to support the programme activities in Maiduguri and other field offices

Role and Responsibilities

• The purpose of the Officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities (max 10):

• These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan:
  • Ensure adherence with NRC policies, tools, handbooks and guidelines
  • Implement delegated support function portfolio according to plan of action
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents
  • Promote and share ideas for improvement of the support function

Specific responsibilities:

• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly:
  • Prepare procurement documents in line with NRC procurement procedures and according to set procurement lead times.
  • Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.
  • Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
  • Follow up with supplies and organize for delivery of materials.
  • Conduct regular market surveys to identify suitable and reliable suppliers and service providers
  • Maintain updated vendor data base at area level
  • Update and share the procurement tracker on weekly and monthly basis.
  • Submit invoices from suppliers and the relevant procurement documents to finance attaching a procurement checklist to ensure all required procurement documents have been attached.
  • Contribute to capacity Building of Procurement and non procurement staff to understand procurement systems and policies.
  • Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Process approved procurement requests: Programme Development Managers
• Implementation: Area Manager, Logistics Coordinator
• Procurement Technical Support: Logistics ManagerPayments and review of procurement documents: Finance Manager, Finance Coordinator
• Purchases: Vendors/Contractors

Scale and scope of position

• Staff: 3 Procurement Assistants.
• Stakeholders: Key external stakeholders the post has relationships with: Customs, vendors, contractors
• Budgets: None
• Information: Brief description of the information resources the postholder is responsible for at CO level: Agresso Procurement, Intranet, Donor policies and regulations and Logistics Handbook
• Legal or compliance: Brief description of any legal or compliance responsibility the postholder has -Term of employment, vendors, donors

Qualifications

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluent in English and Hausa

Personal qualities:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• A good sense of humour is an asset
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Competencies 
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies - These are skills, knowledge and experience that are important for effective performance:

• Generic professional competencies:
  • Experience from working as a Support Function Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Fluent in English and Hausa
• Context/ Specific skills, knowledge and experience:
  • Good negotiation skills
  • Articulate
  • High Degree of accuracy

Behavioral competencies (max 6):

• These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Performance Management:

• The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
  • The Job Description
  • The Work and Development Plan
  • The Mid-term/End-of-trial Period Performance Review Template
  • The End-term Performance Review Template
  • The NRC Competency Framework

Language:

• English

We Offer

• Commencement: March 2019
• Duration: 9 months
• Salary/benefits: According to NRC’s general directions. Grade 5 Step 1.
• Duty station: Maiduguri, with frequent travels. Travel outside Mai is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certificate will be requested before contract start.
• Application procedures and CV registration: Please note that you are required to enter the geographical location for all your previous positions while registering your CV. There is no specific field for this information in our CV form, but you can use the "Company name" field for both company and location.

Miscellaneous info:

• Travel: Some travelling must be expected

Application Closing Date
6th February, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here for more Information (PDF)

Application procedures and CV registration

• Please note that you are required to enter the geographical location for all your previous positions while registering your CV.
• There is no specific field for this information in our CV form, but you can use the "Company name" field for both company and location