Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
PUI has been implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition, health and protection project in Maiduguri and Borno State.
We are recruiting to fill the position below:
Job Title: Finance Officer
Location: Monguno, Borno
Open to: Nigeria Nationals Only (Male/Female)
General Objective
Under the direct supervision of the Administrative Manager, the Finance officer assists the Admin Manager in all the activities related to finance and cash management of Monguno Base.
Responsibilities And Tasks
Treasury & Cash Follow-up:
Control the management of the petty cash by the finance assistant
Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
Ensure availability of cash at base level and forecast any cash issue
Prepare the weekly cash forecast and request at base level
Prepare and validate any checks done at base level
Monitor due dates for payments of contracts
Follow-up with regular payments
Guarantee security of the cash and confidentiality of information
Finance & Accounting Management:
Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
Guarantee the quality of the archiving process at base level
Consolidate and check the accuracy of data of base accountancy.
Prepare the monthly accounting closure for the base
Participate in the consolidation of budget follow-ups
Prepare the weekly financial forecast of the base, compile it, and send it to the Finance Manager for validation
Collect all invoices exempted from the VAT
Issue a monthly With Holding Tax report
Prepare the bank reconciliation at the end of each month
Prepare the annual closing documents for the base
Prepare the external audit visits (donor and coordination visits)
Team Management:
Plan and supervise tasks of the team on daily basis
Update the leave plan for the team
With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
Support the Finance manager in staff recruitment
Ensure that the team complies with PUI policies and procedures
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.
Mandatory Requirements
Language skills: Fluent in Hausa and English, Kanuri is appreciated
Education degree: University degree in Finance, Accounting, or another relevant degree
Work experience: Minimum 2 years of experience in similar field (NGOs/private companies)
Knowledge and skills: Good analytical and writing skills
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Assets
Interests:
Strong motivation to help people in need
Accounting and finance
Transversal skills:
Well organized
Ability to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself