Management Support Coordinator at CEDPA Nigeria

CEDPA Nigeria is currently transitioning to become a country office of Plan International. Plan works in 50 developing countries across Africa, Asia and the Americas, Plans stated Global Strategic Goal (2011-45) is to reach as many children as possible, particularly those who are excluded or marginalised, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviours reflect the corporate values. Plan has a global income of around $800m.

To build Plan-CEDPA’s presence in Nigeria, there is an immediate need for the following roles which will be based in Abuja, Nigeria.

Job Title: Management Support Coordinator

Location: Abuja
Reports To: Deputy Country Director

Purpose - Responsible for the overall administrative operations of the office communication and HR management and administration as well as support to Country Director and Deputy Country Director.

Key Tasks
1. General Office management and administration

• Contract management and lease management
• Ensure office supplies and required logistics are available
• Provides administrative support to Office of Country Director and Deputy Country Director d, Responsible for smooth running of general office operations
• Organize country management team meetings
• Event management- organize all international workshops and high profile visits

2. Communications

• Develop communication and PR annual plans, to improve communication both internally and externally to promote
• Plan to key audiences
• Budget management- manage communication and media engagement budget
• Media management - manage relationships with national media and journalistic networks
• Publications - support the production of Plans corporate program reports/documents
• Contribute to sharing and learning about Plan’s country program work through efficient use of internal and external communication channels and systems

3 Human Resources Management

• Manage end to end recruitment processes
• Manage Human Resources Information System
• Facilitate staff orientation, learning and development activities
• Coordinate staff performance appraisals
• Manage learning and development budget f. Update Staff files
• Organize people centred events
• Ensure adherence to HR policy and practices, consistent with global policy and compliant with local statutory and legislative requirements.

Knowledge, Skills, and Behaviors Required to Achieve Role’s objectives:
Gained through education, training, & experience

Knowledge
University degree in Administration, HR. Social Science or relevant equivalent

• 5 years of relevant experience in development in a governmental, multilateral or civil society organization in a multi cultural setting
• 3 or more years of middle level management responsibilities of similar size and complexity
• Working experience with government, donors, INGOs and international development organizations preferable

Skills

• Excellent analytical, conceptual and strategic thinking skills
• Excellent interpersonal skills in a multi-cultural environment, including the ability to build relationships with colleagues at long distances
• Excellent IT skills
• Ability to deliver to tight deadlines and budgets
• Ability to multi-task
• Fluency in English
• Strong written and oral communication skills and the ability to explain and visualize complex issues to expert and non- expert audiences, including presentation and public speaking
• Strong team building, motivational, negotiation and facilitation skills
• Good negotiation and influencing skills
• Leadership and coaching skills
• Flexible and committed to customer service

Application Closing Date
24th July, 2014

Method of Application
Interested applicants must submit their CVs with a cover letter addressed to: [email protected]

Only shortlisted applicants will be contacted.