Executive Secretary at Avant Halogen

Avant Halogen is an integrated talent risk management and outsourcing solutions company. We deliver innovative talent management using our cutting-edge digital solutions that drive business performance.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lagos

Job Purpose

• The role provides critical support to the Chairman and undertakes administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently.

Principal Responsibilities

• Arranging Board of Directors and management meetings (including client meetings) and minute where required
• Day-to-day management of the Chairman’s diary and meeting schedule.
• Liaising with clients at a high-level on the managing director.
• Supporting the Managing director to prepare information for presentations, media interviews etc
• Updating the CEO on key organisational issues when s/he is out of the office

General Office Support:

• Co-ordinating the filing and update of business documentation held in hardcopy and electronically (on ‘the cloud’)
• Co-ordinating submission of expense claims and recording of supplier invoices
• Managing office stationery and supplies
• Liaising with other service providers, including IT as required.

Knowledge, Skills and Experience Required

• A Degree in any relevant course of study
• “Hands on” experience of working as an Executive Secretary
• Ability to manage complex and highly confidential information
• Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
• Knowledge of advanced MS office applications, including Word, Excel and Outlook
• Excellent social skills, able to operate with diplomacy, tact and empathy
• A high degree of personal organisation and self-management
• Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.

Application Closing Date
29th December, 2021.