Executive Assistant at a Dried Fruit Processing Company

We are an Indigenous Dried Fruit Processing company headquartered in Lagos with regional offices in Abuja and Port Harcourt, retails a range of dried fruit snacks across over 400 locations in Nigeria and exports products to Saudi Arabia, Switzerland, and Belgium, also on Amazon.com.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Yaba, Lagos
Employment Type: Full-time

Duties / Responsibilities

• Be the first point of contact: among executives, clients, and other external stakeholders.
• Manage and explore internal and external communications for the CEO
• Prepare and compile reports, presentations, and correspondence; proposals, pitch decks, and speeches.
• Liaise with managers, executives, and internal stakeholders to ensure alignment on projects, deliverables, and OKRs.
• Manage work and family diaries/schedules, scheduling meetings and appointments, prepare and send agendas and other related documents to attendees.
• Perform research for meetings, take minutes, follow up on detailed action points and track deliverables.
• Manage and coordinate projects, conferences, and events, while keeping track of timelines, deadlines, and other related matters.
• Conduct research and oversee office correspondence.
• Manage databases and filing systems.
• Implement and maintain efficient administrative procedures/systems.
• Collate and file expenses.
• Book and arrange travel, and accommodation for both private and work trips.
• Accompany the CEO on work and family trips (where necessary).
• Organise the CEO’s personal commitments.
• Provide general administrative support.

Educational Qualifications

• Minimum of B.A in English, Secretarial Studies, Business Administration or any related discipline
• 3 years prior experience in a similar role
• MS Office, Google Suite, and English Proficiency
• Great oral & written communication skills and Reporting skills
• Outstanding Project management and organizational skills with great ability to prioritize and multitask
• Analytical, Logical, and Critical thinking skills
• Great attention to detail, Versatile, Action-Focused and Unflappable under pressure
• Hard-working, Flexible, and Adaptable approach to work
• Reliable, Discrete and Confidentiality
• Ambitious and Curious about business trends with a great passion to learn and research

Skills:
As the Executive Assistant to the CEO, you'll need to show:

• Excellent leadership and interpersonal skills as well as the ability to manage, guide and lead employees to ensure appropriate processes are being used
• Deep understanding of business principles and practices
• Strong analytical, numerical, written and verbal communication skills
• Negotiation skills and the ability to develop strong working relationships
• Commercial and business awareness
• A self-starting attitude and an open outlook
• Resilience under pressure and against deadlines
• Skills in managing people, projects and resources.
• Ability to demonstrate influence across several program/project and ooze confidence to approach and influence different stakeholders
• Responsible for the delivery of service excellence thorough ownership, process and effective team management
• Be a business brand ambassador and take ownership to build robust and lasting professional partnerships
• Quick to use your own initiative to create solutions and contribute new ideas
• A keen eye for detail and desire to probe further into data.

Application Closing Date
21st December, 2021.