Executive Secretary at Association of Telematics Operators of Nigeria

ATON - Association of Telematic Operators in Nigeria.

ATON is recruiting to fill the below position:

Job Title: Executive Secretary

Location: Lagos

Job Description:
This position is responsible for a wide variety of secretarial and administrative duties for princpal officers and members of the Association including: supporting the Association’s Strategic Plan and Mission Statement;acting as the custodian of minutes; resolutions and ordinance books in accordance with the general requirements; updating the Administrative Code; creating and maintaining meeting agendas, including incorporating agenda material for presentation for routine, special and adjourned meetings.

Responsibilities:

• The ideal candidate among other things will be responsible for the following:
• Provide administrative and clerical support to the Association
• Schedule meetings and arrange conference rooms
• Manage and schedule travel
• Handle information requests
• Prepare correspondence and statistical reports
• Organise outgoing and incoming correspondence
• Manage spreadsheets
• Greet and receive visitors
• Prepare confidential and sensitive documents
• Coordinates office management activities
• Determine matters of top priority and handle accordingly
• Prepare agendas for meetings as well as coordinate committees and task forces
• Take and transcript dictation
• Maintain office procedures and plans all events
• Helps prepare office budget
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
• Operate office equipment, such as the photocopying machine and scanner
• Relay directives, instructions and assignments to executives
• Receive and relay telephone messages
• Maintain hard copy and electronic filing system
• Performs all related duties as assigned

Qualifications

• Minimum of a 2.1 degree in any subject
• At least 3 years cognate experience performing a variety of administrative support functions including transcription and dictation of correspondence
• Administrative writing and reporting skills, professionalism, confidentiality & organization
• Knowledge of office practices, procedures, and computer software programs including Microsoft Office
• Knowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets
• Excellent typing and verbal communication skills
• Knowledge of scheduling and coordinating travel arrangements
• Ability to analyze and assess services and operations for quality, efficiency, andeffectiveness and to make recommendations for improvements.
• Efficient stress and time management skills
• Ability to analyze and solve problems, as well as make rational decisions where necessary

Application Closing Date
30th September, 2014

How To Apply
Interested and qualified candidates should forward their up to date CV's to: [email protected] using the job title as the subject of the mail

Note: All applications MUST be accompanied by a covering letter explaining why you are suitable for this role, failure of which will lead to automatic disqualification.