Professional Assistant to the Rector at Institute of Technology & Management (ITM)

The Institute of Technology & Management (ITM) has been established by the Cross River State Government (CRSG) of Nigeria in partnership with Highbury College Portsmouth, UK as part of a unique, transformational state wide Technical and Vocational Education and Training (TVET) Ecosystem project. CRSG has appointed Highbury to manage ITM to world-class standards.

The vision is to develop a world-class entrepreneurial polytechnic institute, the first of its kind in Nigeria. The Institute will have student success as its central mission and will focus on wealth creation, business formation/growth and employment Outcomes to meet the needs of students and the local communities of Cross River State, Nigeria and beyond.

We are recruiting to fill the below position:

Job Title: Professional Assistant to the Rector

Location: Ugep, Cross River State

Job Description

• The Professional Assistant is responsible for providing high quality support to the Rector, assisting the Rector to manage their workload effectively, undertaking a variety of tasks on behalf of the Rector and to be the initial point of contact for most communications.

Main Duties

• Provide a high level of administrative / secretarial support to the Rector
• Assist the Rector in the effective performance of the role by recognizing, prioritizing, diverting them to other senior managers for action where appropriate
• Acting on behalf of the Rector in routine delegated matters
• Drafting/progressing/chasing/collating reports/papers/documents requested by/on behalf of the Rector
• Keeping the Rector Appointments diary, arranging and preparing for meetings, visit, events
• Arranging all overseas travel documentation on Institute related business, including Risk Assessment, Visas and Overseas Travel paperwork
• Dealing with initial telephone and email matters
• Organising and maintaining and archiving filing systems, paper-based anti electronic
• Organising, screening and prioritising incoming post and distributing as appropriate
• Undertaking initial reading of papers and literature sent to the Rector and making verbal and written précis for information
• Researching for information inside and outside the Institute

Essential Criteria

• Degree or occupational post graduate qualification in Administration or any related subject
• Good standard of education including GCSE (or equivalent) in Maths/English (GradesA* to C)
• Shorthand, computer literacy Inc. Microsoft Office, word processing and Excel spread sheet work
• Evidence of on-going professional updating and development and evidence of substantial measureable achievements
• Experience of working with a CEO and senior managers
• Experience of working as a member of a team
• Ability to work independently with minimum supervision
• Experience of managing a diverse workload and the ability to follow and review processes
• Experience of gathering, analysing and assessing information
• Understanding of safeguarding in the context of education
• Ability to work as part of a team
• Excellent written and verbal skills including experience of drafting correspondence, reports and accurate meeting notes

Remuneration
1, 000, 000 Naira (per - annum)

Application Closing Date
9th December, 2014

Start Data: ASAP

How to Apply
Interested and qualified candidates should send their CV’s to: [email protected]

Note: The Institute reserves the right to modify the deadline date.