Personal Assistant - Lifestyle Brand at Myrtle Management Consultants Limited

Myrtle Management Consultants Limited - Our client operates a boutique contemporary accessories lifestyle brand and they are recruiting to fill the position below:

Job Title: Personal Assistant - Lifestyle Brand

Location: Lagos
Job Type: Full time

Job Summary

• Our client are currently accepting applications for a personal assistant/admin officer to assist the Creative Director/Business Owner. 
• Your job is to assist the CD and ensure that the strategic/business goals of the CD are met.
• Preferred candidates should be an art/creative enthusiasts, amiable with a can-do attitude, have an interest in fashion/ design, be willing to learn on the job, able to multitask, think on their feet, have knowledge of admin functions, etc.
• Act as the point of contact between the CD, Management, and their customers. To support and manage travel arrangements and detailed travel itineraries for the business.
• To treat all information acquired both formally and informally with strict confidentiality.
• To carry out any other duties as required by the management from time to time.

Job Description

• Complete a broad variety of administrative tasks that facilitate the CD’s ability to effectively lead the business, including: assisting with special projects; reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence and maintaining contact lists; take notes / dictation/minutes at meetings and provide general assistance during presentations.
• Prepare reports for the CD on weekly or monthly basis on issues that have been or would be handled ahead of time for his/her decision making.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the CD.
• Coordinate all meetings of the CD as well as assist with corporate events as needed.
• Manage CD’s calendar, including making appointments and prioritizing the most sensitive matters.
• Monitor, screen, respond to and distribute incoming and outgoing communications such as enquiries and requests.
• Handle minor financial and accounting matters for the business with confidentiality.
• Meet and receive guests/visitors in person or on the telephone; answering or directing inquiries on behalf of the CD.
• Devise and maintain office systems, including data management, filing, etc.
• Handle travel and accommodation requirements for the CD, occasionally, traveling with the CD on official assignments (if need be) to handle administrative tasks and provide general assistance as needed.
• Liaise with staff and sales team to gather information and reports required by the CD; and carry out general instructions.
• Manage initiatives and coordinate other activities designed to build and protect the CD’s personal brand/concerns.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Carry out such other duties as may be assigned from time to time by the CD

Qualifications

• First Degree in any Business / Arts related field.
• Understanding English is mandatory (Read / Write / Comprehend)
• Administrative experience under an executive - 2 years and above  is an added advantage
• Required: 2 years of administrative experience in a similar role.
• Having project management experience is an advantage.
• An understanding of accounting is an added advantage.
• Possess excellent written & verbal communication skills and effectively communicate with the field, management, and clients alike.
• Microsoft Office skills required.
• Must be detail-oriented and highly organized.
• Ability to work in a fast-paced environment.
• Ability to work under pressure in a deadline-driven environment.
• Ability to manage sales team effectively
• Must be proactive and solution-orientated
• Must be able to multitask and self-manage in a dynamic environment
• Must be willing to adapt to a fluid environment.
• Ability to listen, negotiate and influence all categories of people and act calmly and reasonably even under pressure.
• Must be focused on the company’s core values and business objectives.
• Maintain the highest ethical and professional standards.
• Availability beyond the regular 9 am-5 pm work schedule.

Remuneration
Competitive.

Application Closing Date
30th September, 2022.