Support Services Supervisor at Reqit Nigeria

Posted on Thu 05th Mar, 2015 - hotnigerianjobs.com --- (0 comments)

Reqit Nigeria - Our client, an indigenous Oil and Gas company Headquartered in Lagos, Nigeria, is recruiting to fill the position below:

Job Title: Support Services Supervisor

Location: Lagos

Main Purpose

To oversee different aspect of the company’s operations from managing vendors and contractors, to ensuring maintenance of company’s facilities.
To provide high level administrative supports services to all arms of the organization as well as the coordination and supervision of office consumables and all other ad hoc services.

The function of the role includes but is not limited to:

Act as a liaison to public utilities(Light, Water, GSM, DSTV etc) and other agencies and manage and process the bills emanating from companies operations
Oversees the company’s fleet/assignments and maintenance
General upkeep of the company’s offices and environment, providing a conducive, functional and secured work space for staff to operate optimally
Ensure procurement, distribution and control of all consumables including diesel, newspapers and office furniture
Supervise and monitor office cleaning, gardening and fumigation services.
Liaises with the drivers to generate a quarterly service/maintenance schedule for all company cars.
Liaises with Company’s technical team to generate quarterly service/maintenance schedule for all company equipments and generators.
Generate monthly reports (on excel spreadsheet) for all consumables purchased and usage per department.
Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Respond to all departmental issues and requests on technical and non-technical issues and escalate to the appropriate technical/vendor when necessary.
Financial forecasting/budgeting for provision of support services.
Ensure proper fitting and furnishing of offices and residential apartments.
Ensure maintenance of all non M&E and M&E equipments.
Planning and overseeing building work/renovation.
Coordinating cleaning, catering and parking services.
Organizing security and general administrative services.
Supervise the activities of all front desk officers/receptionists.
Manage mailroom operations/courier services and ensure prompt dispatch of mails within and outside the organization
Ad hoc duties/support functions from as directed by DGS and HBSS.

Principal Accountabilities

Cleaner services performance index.
Offices services performance index.
Mail room performance index.
Residential services performance index.
Availability of office consumables.
Well articulated company logistics.
Company fleet management.
Contract and vendor management.

Desired Skills and Experience
Qualification

Minimum of Second Class lower division (2.2) Honours Degree (B.Sc) or HND, OND in Engineering - Civil, Electrical & Mechanical, Estate Management or related disciplines.
Post graduate Masters Degree in Project & Facilities Management would be an added advantage.

Experience

Post graduate or 3-5 years cognate working experience in an operations/admin role and a supervisory role in a reputable company or facilities.
Experience in managing vendors and contractors.
Experience in dealing with mechanical equipment, Fleet of Cars, building/general maintenance, as well as renovation/works and operations management.
Experience in managing public utilities
Experience with a real estate firm would be an added advantage.

Person Specification(s)
The ideal candidate should:

Possess exquisite communication abilities for effective communication with all levels of staff including the General Management.
Technically competent, with excellent problem solving, analytical, Supervisory skill.
Have track record or displayed pro-competency in the areas of; sound judgment, analytical reasoning, emotional intelligence, attention to detail and time management.
Perform a diversity of administrative support activities including composing memos and correspondences, compiling reports and creation of spreadsheets.
Have worked in a building or renovation site.
Stint with a real estate company would be an added advantage.
Be able to adhere to deadlines, complete projects independently and manage costs and budgets.
Be willing to work extended hours.
Perform a diversity of administrative support activities including composing memos and correspondences, compiling reports and creation of spreadsheets.
Have worked in a building or renovation site.
Stint with a real estate company would be an added advantage.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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