Request for Quotations (RFQ) for the Supply of Gadgets for Outdoor Film Show at Cultivating New Frontiers in Agriculture (CNFA)

Cultivating New Frontiers in Agriculture (CNFA) is an American non-profit NGO whose objective is agricultural and economic development. CNFA helps small producers improve their food security through new agricultural practices, the introduction of new varieties, the diversification of production, storage, the development of farmers' and herders' organizations, and the market linkages.

Applications are invited for:

Title: Request for Quotations (RFQ) Gadgets for Outdoor Film Show

RFQ Number: RFQ NGA#07-001/2023
Delivery Location: Ilorin, Kwara
For: West Africa PRO-Cashew project
Funded By: USDA FCC-641-2019/006-00
Delivery time (after receipt of order): 7 working days
Length of warranty on offered equipment: At least 1 year

Section 1: Introduction

• The five-year West Africa Cashew Project (PRO-Cashew), funded by USDA (United States Department of Agriculture) and implemented by Cultivating New Frontiers in Agriculture (CNFA), will focus on cashew producers in Benin, Burkina Faso, Côte d'Ivoire, Ghana, and Nigeria.
• In addition to helping growers increase production capacity and nut quality, the project will work to develop incentives to renovate and rehabilitate cashew farms and create a more competitive West African raw cashew nut for the international market.
• The PRO-Cashew Project has six activities among which is capacity building of farmers' organizations and agri-food suppliers. In order to achieve the results related to this activity, the project is organizing outdoor film show sessions called "Ciné Village" which aims to educate cashew farmers and their families on best practices in cashew production.
• Offerors are responsible for ensuring that CNFA receives their offers in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere to instructions described in this RFQ may disqualify an offer from consideration.
• CNFA will consider proposals in response to this RFQ from vendors of the listed gadgets in Nigeria.

Section 3: Questions

• N/A

Section 4: Technical Requirements
The table below contains the technical requirements of the commodities. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format:

N.B: Please note that, unless otherwise indicated, any stated brand names or models are for illustrative description only. An equivalent substitute, as determined by the specifications, is acceptable.

Quotations

• Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs.
• Offerors are required to submit proposed payment terms and payment schedule if applicable. Failure to submit proposed payment terms may lead to disqualification of an offeror from consideration.
• Pricing must be presented in Cedis. Offers must remain valid for not less than 60 (days) calendar days after the offer deadline.
• Offerors are requested to provide quotations on official letterhead in the format provided in Section 4 – Technical Requirements.

Evaluation

• The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and (Lowest-priced, technically-acceptable approach - LPTA): meets or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically-acceptable basis. Only offerors determined to be technically acceptable will be considered for award.

The evaluation committee will assess offerors’ acceptability in accordance with the following criteria:

• Technical Capacity: Meets or exceeds the technical specification in the solicitation listed under Section 4: Technical Requirements
• Past Performance: Minimum of 2 years’ experience in supplying gadgets especially those covered by this request.
• Delivery Timeline: Must deliver within7 days after signing the Purchase Order
• Warranty on tools and equipment: At least 1 year and after-sales services
• Registration: Copy of the licensee's registration or business license
• References: Three contacts for referrals from organizations/individuals for which the offeror has successfully completed similar work.
• Payment terms: Ability to pre-finance supplies 100%

Best-offer proposals are requested. It is anticipated that award will be made solely based on these original proposals. However, CNFA reserves the right to conduct any of the following:

• CNFA may conduct negotiations with and/or request clarifications from any offeror prior to award;
• While preference will be given to offerors who can address the full technical requirements of this RFQ, CNFA may issue a partial award or split the award among various suppliers, if in the best interest of the PRO-Cashew Project;
• CNFA may cancel this RFQ at any time.

N.B: Please note that if there are deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. CNFA reserves the right to waive immaterial deficiencies at its discretion.

Payment and Award

• The award will be awarded to the offeror whose quotation represents the best value to the Project. Award will be issued only to the entity which submits a proposal in response to this RFQ. CNFA will not issue an award to different offerors, entities, or third-parties other than the selected offeror(s).
• Any award and payment resulting from this RFQ is anticipated to be in the form of a Purchase Order. This award is subject to the PRO-Cashew Project’s terms and conditions as stipulated in Annex 3.

Offer Format Instructions: Format Instructions:

• All proposals must be formatted in accordance with the below requirements:
• English language only
• Include the individual/agency/organization name, date, RFQ number, and page numbers as a header or footer throughout the document.
• The Technical Offer must be in the format provided in Section 4.

A full offer will include the following documents:

• An offer checklist (Annex 1).
• A cover letter on company letterhead, signed by an authorized representative of the offeror (Annex 2).
• A complete Technical Offer in response to the evaluation criteria in Section 5 and in the format provided in Section 4.
• A copy of the offeror’s business license, or, if an individual, a copy of his/her identification card.
• Three contacts for references from organizations/individuals for which the offeror has successfully performed similar work.

Application Closing Date
21st July, 2023; 5:00 PM Local Time

How to Apply
Interested and qualified candidates should submit their Offer by email to: procurement-nga@cnfa-procashew.org using the RFQ number as the subject of the email
Or
Hard copy delivery to PRO-Cashew Project Office via:
Procurement Team,
The City of Refuge Building,
Royalton Road, off Tanke Junction,
2nd floor, No. 14, Station GRA,
Ilorin, Kwara State of Nigeria.

Click here for more information (MS Word)

Note

• Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA.
• The cover page of this solicitation summarizes the important dates of the solicitation process. Offerors must strictly follow the provided deadlines to be considered for award.