RRM Distribution Supervisor at Solidarites International

Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

We are recruiting to fill the position below:

Job Title: RRM Distribution Supervisor

Location: Gusau, Zamfara
Employment Type: Contract
Contract Start Date: Projected contract duration is 4 Months - with possible extension

Goal / Purpose

• The RRM and Distribution Logistics Supervisor provides support to program teams in the preparation, response, and follow-up of deployments for the distribution of food and non-food items.
• He/She is responsible for transportation and storage of the kits .
• He/She is responsible for the identification and assessment of distribution sites
• He/she manages RRM stocks in NW, in liaison with the storekeeper, program teams and partners.
• He/she draws up and monitors program and logistics contracts and EOFs for items procurement/ transport and relations with suppliers.
• He/she brings to the planning of distribution activities a logistics and feasibility point of view, taking into account access and supply issues and constraints.

Description of the Position
Transporting NFIs kits and WSH/SHE Materials:

• Propose vehicle, transport, and fuel dimensions to the PM for each operation.
• Support the program teams in the field on the planning of distribution activities in order to make operations effective.
• Monitor loading and unloading in NW.
• Carry out quantitative and qualitative checks with the project's technical team (ARP/ RRM supervisor)
• Monitor the delivery of NFI/SHE/WSH kits and materials, acting as the SI focal point for the convoy if necessary.
• Brief the drivers on the distribution plan and the routes to be taken between the warehouse and the distribution sites.
• If necessary, monitor the operation at the distribution sites. Ensure that all documents relating to the transport of goods and equipment are properly kept (delivery note, waybill).
• Identify the strengths and weaknesses of delivery procedures in the field and make suggestions to the Base Logistics Manager to optimize operations.

Stock Management:

• Manage the arrival and departure of SI stocks in NW.
• Maintain the link with the NW storekeepers for the preparation of the kits transport.
• In collaboration with the storekeepers in NW, take part in the packaging of kits in NW.
• Decide on the layout and organize the security of storage areas, with the NW storekeeper’s support.
• Ensure that items are stored in good condition and that expiry dates are checked.
• In collaboration with the storekeepers in NW, monitor the status of RRM stocks stored at base level.
• Ensure compliance with procedures for stock receipts and issues.
• Participate in program stocktaking (including buffer stock) with the logistics department and alert the PM on the need for NFI/SHE/WSH kits and materials.
• Ensure that storage documentation is properly kept, with the NW storekeeper’s support.

Management of Supplier-transport Relations:

• Drawing up and updating a price list of transport suppliers
• Participate in drawing up invitations to tender (if launched)
• Identify and select transport suppliers, negotiate prices, delivery times and terms and conditions.
• Drawing up and monitoring supplier framework agreements
• Drawing up purchase files, ensuring compliance with validation rules and procedures
• Ensure that purchase files are complete and archived in accordance with Solidarités International procedures.
• Monitor relations with suppliers
• Carry out a study of the prices of WSH/SHE aggregates or other items in the areas of intervention.

Procedures, Capitalization, Accountability and Training:

• Participate in the drafting of appropriate procedures (if needed), in conjunction with the logistics coordinator and the Base Logistics Manager
• Transmit logistics budget forecasts for the project to the PM and the Base Logistics Manager
• Map of intervention areas and access constraints
• Train and build the logistics capacity of the program team
• Participate in the implementation of the accountability strategy as defined and led by the head of mission/field coordinator.
• Capitalize on the results (lessons learned and recommendations) of field missions and ensure that the program manager is aware of them.

Security:

• Ensure compliance with safety rules by teams in the field.
• Ensure the safety of beneficiaries when selecting and planning distribution sites.
• Brief the trucks drivers before each operation and ensure that they sign the document setting out SI's transport policy and procedures.
• Take an active role in identifying risks and actively contribute to proposing solutions to mitigate them working closely with the security department.
• Keep constantly informed about the evolution of the context and shares information while respecting the communication chain.

Profile Forsaken

• Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field
• Experience: 2 years relevant experience in a similar position with INGO.
• Language: English, Hausa mandatory and one of the local dialects is an added advantage.
• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge
• Interpersonal skills: Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.

What We Offer

• Salary + food & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability), etc.

Application Closing Date
20th December, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• When the link opens, select RRM Distribution Supervisor, fill the form and attach your CV and motivation letter.
• The CV attached must be names with your first name and surname.