Contracts Advisor III at Amaiden Energy Nigeria Limited

Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

We are recruiting to fill the position below:

Job Title: Contracts Advisor III

Location: Lagos
Employment Type: Full-time

Job Description

• The Contracts Advisor supports or leads the implementation of project contracting.
• This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front end engineering design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

Tasks and Responsibilities

• Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposal
• Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
• Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
• Leads or supports negotiations of any contested contractual terms and conditions
• Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations
• Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
• Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation
• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
• Develops and maintains final contract files (all components), as required
• Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g.  Principal Document, Coordination Procedure, change order process, etc.)
• Leads or supports Contract Administration, including working with project and business managers to align on contract administration responsibilities
• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with the Company's requirements
• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes • Reviews and updates the project file system / procedures and Master Document Register.
• Reviews, updates, and coordinates PT contractual correspondence procedures and communications, including any notices associated with the contract (PT Document Distribution matrix)
• Develops and monitors approval process and compliance with invoicing and payment process
• Coordinates change control process, including amendments, change notices, change orders, and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
• Oversees Contractor’s subcontracting activities, coordinates PT engagement in Company review/approval of individual subcontracting plans, and subcontract development activities from qualification through award/execution
• Advises project team of contract administration and subcontracting issues and steps being taken to mitigate consequences
• Measures contractor performance and provides feedback through project and functional management
• Captures and communicates contract administration and subcontracting company's lessons learned for project
• Develop the Contract Close Out Plan (part of the Project Close Out Plan)
• Establishes a close-out agreement with the Contractor (settlement of any outstanding items).

Job Requirements

• Experience in Contracts Engineering / Administration preferred
• Previous experience in a closely related position required
• Experience in commercial negotiations, contractor management and contract administration
• BS in Engineering preferred
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willing to business travel or relocate to project sites (domestic / overseas)
• Owner/Operator experience in project management roles preferred
• Professional qualification/certification from a related professional body, (ISM – CPM / CPSM, APICS, PMP).

Application Closing Date
26th February, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online