Kest Professional Services - Our client is an NGO who sole responsibility is to support emerging businesses in Africa.
They are recruiting to fill the position below:
Job Title: Administrative Manager
Locations: Abuja (FCT) and Lagos
Employment Type: Full-time
Job Description
We are seeking a highly skilled and motivated Operations Manager who will play a crucial role in overseeing and optimizing the day-to-day activities of our organization to ensure efficiency, productivity, and overall effectiveness.
The ideal candidate should possess strong communication skills, exceptional leadership skills, and exceptional skills in overseeing an organization's operations.
Operational Activities:
Strategically support the execution of major donor-funded projects, ensuring alignment with organizational goals.
Provide leadership in overseeing daily operations of the secretariat, optimizing efficiency and effectiveness.
Develop and manage the operational budget, driving cost savings initiatives without compromising quality.
Spearhead the trademarking process for all organization names to ensure legal protection.
Formulate and implement organizational policies while ensuring team-wide awareness and adherence.
Utilize data analysis to calculate comprehensive cost-benefit ratios for informed decision-making.
Collaborate in addressing due diligence queries for project/programme applications, showcasing a commitment to quality standards.
Research and recommend innovative technologies and methodologies to enhance operational efficiency.
Oversee the engagement of the organization’s vendors.
Corporate Travel Management:
Manage end-to-end travel and logistics arrangements for the team and Board members, ensuring seamless experiences.
Forge strategic partnerships with travel agents, negotiating advantageous deals for the organization.
Innovate and implement logistics solutions that optimize travel experiences and productivity.
Establish global partnerships with airlines and embassies, enhancing organizational reach and influence.
Procurement:
Lead and facilitate project implementations and contracting processes, ensuring seamless execution.
Collaborate with the legal team to meticulously review and finalize all legal documents.
Oversee comprehensive procurement processes for goods and services, emphasizing quality and value.
Manage the onboarding and contracting of vendors and consultants, ensuring alignment with organizational standards.
Efficiently manage inventory, both physical and remote, to support operational needs.
Ensure facility management and compliance with utility agencies, maintaining a productive workplace.
Collaborate with the programs team to attract and engage skilled talents for project excellence.
Maintain a comprehensive repository of organizational MoUs and agreements with stakeholders.
Audit & Compliance:
Ensure full legal compliance with local and international regulations, safeguarding the organization's reputation.
Collaborate closely with the Finance, Audit & Compliance department to support audit procedures.
Provide cross-functional assistance to other departments, fostering a collaborative and an integrated work environment.
Admin Functions:
Oversee administrative functions, ensuring smooth office operations and resource
Allocation:
Develop and implement administrative policies and procedures, promoting consistency and efficiency.
Supervise administrative staff, providing guidance, mentorship, and fostering a positive work environment.
Coordinate logistics for internal and external meetings, workshops, and events.
Manage office supplies, equipment, and facilities, optimising resource utilisation.
Ensure compliance with health, safety, and security protocols in the workplace.
Additional Responsibilities:
Continuously seek opportunities for operational enhancement and innovation.
Spearhead special projects and initiatives to advance organizational objectives.
Lead, inspire, and mentor a high-performing operations team.
Foster effective communication and collaboration across departments.
Adapt to evolving organizational needs and priorities, demonstrating flexibility and agility.
Application Closing Date
26th February, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.