Amo Farm Sieberer Hatchery Limited has a Vision to be the market leader in the Day Old Chicks market; through exceptional quality products and services that will guarantee profitable poultry farming. The Company produces high-quality Day-Old Chicks and Point of Cage Pullets. Over the years, we have remained focused on our main objective to produce high quality chicks, in a highly hygienic environment leveraging innovative solutions grounded in Research and Development.
We are recruiting to fill the position below:
Job Title: Admin & Facilities Manager
Location: Lagos
Employment Type: Full-time
Job Purpose
The role encompasses overseeing administrative tasks and efficiently managing facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders.
Roles and Responsibilities
Administrative Functions:
Supervise and coordinate administrative staff, ensuring that tasks are completed accurately and efficiently.
Develop and implement administrative policies and procedures to streamline operations and enhance productivity
.Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.Internal utility services management including, Water Supply, Fuel, Electricity etc
.Manage Guest Houses, and arrange travel and accommodations for staff members as needed.
Coordination of Food Vendors
Ensure all electrical switches are off after close of busines.
Maintain constant routine checks on all furniture and fittings
Ensure the offices and environment are clean at all time
Review utility consumption and strive to minimise costs
Plan and coordinate all installations, renovations and refurbishments
Inspect buildings’ structures to determine the need for repairs or renovations
Ensure all administrative procedures and processes are properly documented and maintained.
Assist in the planning and coordination of company events, meetings, and conference.
Facilities and Property Management:
Conduct regular inspections to identify maintenance needs and address them promptly.
Ensure compliance with safety and security standards in all facilities.
Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.
Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.
Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.
Manage leases, contracts, and agreements related to property and facilities.
Fleet and Operational Support:
Maintain and manage the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections.
Coordinate vehicle assignments and ensure proper documentation and licensing as at when due.
Provide operational support to various departments as needed, including logistical assistance and coordination.
Maintain a comprehensive database for all vehicle document
Repairs and Maintenance Function:
Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.
Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets.
Manage inventory of spare parts and materials necessary for repairs and maintenance activities.
Reporting:
Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics.
Analyse data and provide insights to improve efficiency and cost-effectiveness.
Communicate findings and recommendations to relevant stakeholders.
Required Skills and Competencies:
Ability to manage multiple responsibilities to completion with tight timelines
Business planning and analysis
Strong communication (verbal and written) skills
People and time management
Report writing and presentation
Protection of Confidential Information
MS Office Tools and Calendar Management
Good negotiation skills
Excellent relationship management skill.
Problem solving ability
Lateral thinking skills
Qualifications
Bachelor's Degree in Business Administration, Facility Management, or a related field.
Minimum of 5 years of experience in administrative roles, facility management, or related fields.
Strong leadership abilities and experience supervising staff
.Excellent communication skills, both verbal and written.
Proficiency in Microsoft Office Suite and other office software applications
.Knowledge of facility management best practices, building systems, and safety regulations.
Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
Strong problem-solving skills and attention to detail.
Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders
Expected Behavioral Competencies:
Resourcefulness, Dependability, Passion,
Integrity, Promptness, Accountability,
Image/brand representation of the company
Application Closing Date
2nd June, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.