Project Administrator at a Leading Energy Company - The People Practice

The People Practice - Our client in the Energy industry, is recruiting to fill the position below:

Job Title: Project Administrator

Location: Lagos State
Employment Type: Full-time

Responsibilities

Project Planning & Scheduling:

• Develop and maintain comprehensive project plans and schedules using project management software (e.g., Primavera P6, Microsoft Project).
• Break down project deliverables into tasks and assign resources effectively.
• Work collaboratively with Human Resource, Supply Chain Management and Engineering Operations Teams to identify and source resources as needed.

Project Monitoring and Evaluation:

• Track contract requirements and ensure project deliverables meet all client specifications.
• Identify and manage project risks and dependencies, proactively developing mitigation strategies.
• Track project progress, monitor critical paths, and identify potential delays.
• Update project schedules and timelines as needed, keeping stakeholders informed of any modifications.

Budget Management:

• Assist in the development and maintenance of project budgets, tracking costs against planned expenditures.
• Monitor project budgets and identify potential cost overruns, proposing corrective actions.
• Prepare cost reports for the organization and clients.

Project Documentation & Communication:

• Maintain comprehensive project documentation, including project plans, schedules, budgets, meeting minutes, and communication logs.
• Ensure proper document control procedures.
• Manage project databases and ensure accurate data entry.
• Clearly communicate project updates, progress reports, and potential issues to relevant stakeholders (internal teams, clients).
• Prepare presentations and reports as needed to summarize project progress and key performance indicators (KPIs).

Project Support:

• Assist project engineers with administrative tasks related to project execution.
• Manage project meeting logistics, including scheduling, agenda setting, and taking minutes.
• Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment.
• Provide administrative support related to contract management and client communication.

Qualifications

• Bachelor's degree in Project Management, Engineering, Business Administration or a related field.
• Minimum 2+ years of experience in project planning and administration, ideally within the oil and gas services industry.
• Strong understanding of project management methodologies and best practices.
• Knowledge of oil and gas and engineering processes is an added advantage.
• Proficiency in project management software (e.g., MS Project, Primavera P6).
• Experience with enterprise resource planning (ERP) systems is an added advantage.
• Excellent knowledge of project management methodologies (e.g. Waterfall, Agile) is required.
• Must be able to use project management software (e.g., Primavera P6, Microsoft Project)
• Working knowledge of communication, scheduling, & budgeting tools (e.g., MS Project, Spreadsheets, MS Office)
• Ability to develop and use Project Management Information Systems.
• Ability to tailor project communication to diverse technical & non-technical audiences.

Requirements:

• Must be able to prioritize tasks and effectively manage multiple projects simultaneously.
• Excellent communication skills, written and oral.
• Must have Strong analytical and problem-solving skills with a detail-oriented approach.
• Ability to adapt to changing project requirements and work priorities effectively.
• Ability to communicate clearly and effectively at all levels.
• Highly motivated and committed to delivering high-quality work on time

Application Closing Date
12th June, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online