Legal Secretary at Gtext Holdings

Gtext Holdings is a global company with specialty in Real Estate, Consulting, Education, Media, E-Commerce, Entertainment, Tech and Agriculture across Nigeria, UK, USA and Dubai.

We are recruiting to fill the position below:

Job Title: Legal Secretary

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• The Legal Secretary provides essential administrative support to attorneys and legal professionals within the firm.
• This role involves managing documentation, facilitating communication, and ensuring the smooth operation of legal proceedings.
• The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a comprehensive understanding of legal terminology and procedures.

Key Responsibilities
Document Management:

• Draft, proofread, and format legal documents, including pleadings, contracts, and correspondence.
• Prepare and file legal documents with courts and administrative agencies.
• Maintain and organize case files and legal documentation, both electronic and physical.

Administrative Support:

• Schedule appointments, court dates, and meetings for attorneys and clients.
• Manage attorneys’ calendars, ensuring efficient time management.
• Answer and direct incoming calls, taking accurate messages as needed.

Client Interaction:

• Communicate with clients, witnesses, and other stakeholders to gather information and provide updates on case progress.
• Assist clients with inquiries regarding case status and documentation requirements.

Research and Filing:

• Conduct legal research as directed and summarize findings for attorneys.
• Ensure compliance with legal procedures and deadlines by monitoring case timelines and filing requirements.

Billing and Accounting:

• Assist with billing processes, including tracking billable hours and preparing invoices.
• Maintain accurate records of expenses and client billing statements.

General Office Duties:

• Maintain office supplies and equipment, ensuring the workspace is organized and functional.
• Assist with other administrative tasks as assigned by attorneys or supervisors.

Qualifications
Education:

• High school diploma or equivalent; an associate degree in paralegal studies or related field preferred.

Experience:

• Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a legal environment.

Skills:

• Proficient in legal terminology and procedures.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (e.g., [insert relevant software]).

Attributes:

• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and a proactive attitude.
• Confidentiality and professionalism in handling sensitive information.

Work Environment:

• This position operates in a professional office environment.

Salary
N150,000 - N200,000 monthly.

Application Closing Date
10th October, 2024.