Administrator at an NGO in Africa - HR-Aid Consults

HR-Aid Consults - Our client, Our client, an NGO in Africa, is a dynamic organization committed to empowering educators, transforming education, and fostering impactful leadership across Africa. Through their innovative programs, annual conferences, and community-building initiatives, they aim to inspire educators and shape the future of learning on the continent.

They are recruiting to fill the position below:

Job Title: Administrator

Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and proactive Administrator to oversee the day-to-day operations of our client.
• The Administrator will play a critical role in ensuring the smooth running of programs, managing communications, and supporting the CEO and team in delivering the Foundation’s mission.
• This is an opportunity to contribute to meaningful work that impacts educators and schools across Africa.

Key Responsibilities
Administrative Operations

• Manage and oversee the daily operations of Foundation.
• Maintain organized records of the Foundation’s projects, programs, and participants.
• Develop and implement efficient systems for administrative processes and workflows.
• Coordinate logistics for meetings, events, and programs, including scheduling, travel arrangements, and venue management.

Program Support

• Assist in planning, organizing, and executing Foundation programs, such as conferences, training sessions, and webinars.
• Track program timelines, deliverables, and budgets, ensuring deadlines are met.
• Serve as the primary point of contact for program participants, providing support and responding to inquiries promptly.

Communication and Stakeholder Engagement

• Draft and manage correspondence, including emails, newsletters, and announcements to stakeholders.
• Coordinate communication with donors, partners, and participants, ensuring timely and professional responses.
• Assist in maintaining and updating the Foundation’s website and social media platforms with relevant content.

Financial and Resource Management

• Monitor and manage office and program expenses, ensuring adherence to budgets.
• Maintain accurate financial records and support the preparation of reports for donors and stakeholders.
• Manage the procurement of office supplies, equipment, and other resources needed for the Foundation’s operations.

Team Support

• Provide administrative support to the CEO and team, including calendar management and meeting preparation.
• Act as a liaison between the CEO, team members, and external stakeholders.

Qualifications and Experience

• A bachelor’s degree in business administration, education, nonprofit management, or a related field.
• 5+ years of experience in administration, program management, or a similar role.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello).
• Experience in nonprofit or education-focused organizations is an advantage.
• Available for local and international travel.
• Aged 38 years and above.

Key Competencies:

• Proactive and Initiative-Taking: Ability to anticipate needs and take action without constant supervision.
• Problem-Solving: Strong critical thinking skills and the ability to address challenges effectively.
• Collaboration: A team player who works well with colleagues, partners, and stakeholders.
• Flexibility: Adaptable to the dynamic needs of a growing organization.
• Professionalism: High level of integrity, accountability, and discretion when handling sensitive information.

Salary
N250,000 - N350,000 per month.

Application Closing Date
11th February, 2025.