Transport and Logistics Assistant (AfCDC) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Transport and Logistics Assistant (AfCDC)

Req Id: 2692
Location: Addis Ababa, Ethiopia
Reports to: Transport and Logistics Officer
Directorate/Department: Administration
Division: Supply Chain Division
Number of Direct Reports:
Number of Indirect Reports:
Job Grade: GSA5
Contract Type: Fixed Term

Main Functions

• The Transport and Logistics Assistant provides support to the logistics operations within the Supply Division. 
• This role assists in the coordination of transport activities, monitoring shipments, maintaining records, and ensuring compliance with Africa CDC’s 's policies and procedures. 
• The assistant works closely with Transport and logistics officers and other team members to facilitate the timely delivery of supplies.

Specific Responsibilities

• Assist in the preparation and implementation of logistics plans for the delivery of supplies and materials.
• Support the coordination of transportation and logistics activities to ensure efficient and timely delivery.
• Track and monitor the status of shipments, providing regular updates to logistics officers and other relevant parties.
• Assist in resolving any issues that arise during the transportation process to ensure the smooth delivery of goods
• Maintain accurate records of all logistics activities, including shipment details, inventory levels, and transportation costs.
• Ensure that all necessary documentation is completed and filed appropriately, including shipping documents, customs clearance papers, and delivery receipts.
• Liaise with transport service providers, freight forwarders, and other vendors to arrange for the transportation of goods.
• Assist in the evaluation of vendor performance and adherence to contractual terms.
• Ensure compliance with Africa CDC’s policies, procedures, and standards.
• Prepare and submit regular reports on logistics activities, including any issues or discrepancies identified.
• Provide administrative support to the logistics team, including scheduling meetings, preparing correspondence, and maintaining office supplies.
• Assist in the preparation of logistics-related documents and presentations.
• Provide support during emergency logistics operations, including the rapid mobilization of resources and setup of temporary logistics facilities.
• Assist in the preparation of emergency logistics plans and reports.
• Any other related assignments as may be assigned by supervisors.

Academic Requirements and Relevant Experience

• University Diploma in Logistics, Supply Chain Management, fleet management, Business Administration or related fields from a recognized academic institution with a minimum of three (3) years of work experience in transport and logistics management in an organization setting OR
• Bachelor’s degree in Logistics, Supply Chain Management, fleet management, Business Administration or related fields from a recognized academic institution with a minimum of 2 years of work experience in transport and logistics management in an organization setting.

Required Skills:

• Excellent verbal and written communication skills in any of the AU working languages (Arabic, English, French, Portuguese, Spanish and Swahili) and working knowledge in another AU Languages will be an added advantage.
• Ability to initiate and identify key strategic opportunities and risks.
• Excellent planning and organizational skills
• Excellent negotiation and conflict resolution skills.
• Capacity to work under pressure and multi-tasking within tight time constraints.
• Ability to work in a multi-cultural environment and relate well with a broad array of individuals both within and outside of the AU.
• Problem solving aptitudes with an excellent analytical, solution orientation and risk management with ability to draw on experiences for providing evidence-based decision making.
• Strong interpersonal skills including the ability to build good working relationships and to work flexibly and collaboratively with colleagues from different divisions, departments and institutions to achieve organizational goals.  
• Excellent drafting, reporting and presentation skills
• Competence in the use of standard software such as Microsoft Office Application, ArchiFM, and others.

Leadership Competencies:

• Building Relationships
• Flexibility
• Risk Awareness and Compliance
• Driving Change.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Communicating with impact
• Learning Orientation.

Functional Competencies:

• Continuous Improvement Awareness
• Task Focused
• Job Knowledge Sharing
• Trouble shooting.

Tenure of Appointment:

• The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

Gender Mainstreaming:

• Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
The salary attached to the position is an annual lump-sum of USD55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and USD22,656.97  inclusive of all allowances for locally recruited staff of the African Union.

Application Closing Date
26th May, 2025, 11h59 p.m. EAT.