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Administrative Secretary (Male) at Skill Enhancement Centre (SENCE) Limited

Posted on Wed 10th Feb, 2016 - hotnigerianjobs.com --- (0 comments)


Skill Enhancement Centre (SENCE) Limited, is recruiting suitably qualified candidates to fill the position below:

Job Title: Administrative Secretary (Male)

Reference ID: 217
Location: Lagos
Job Type: Full time

Job Description
  • Perform secretarial duties for the company and provide general office administration support services
  • This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
  • Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
  • An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.
Essential Job Functions
  • Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
  • Communicate in a positive and effective manner with staff, students, co - workers, parents and/or visitors
  • Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
  • Secure information by completing database backups.
  • Provide historical reference by utilizing filing and retrieval system.
  • Maintain technical knowledge by attending educational workshops; reading secretarial publications.
  • Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
  • Prepare materials for workshops, conferences, meetings, duplicates/collates.
  • Receive and makes call for the company on the company’s phones.
  • Work with the Head-HR Admin on procurement of offices stationeries’
  • Ensures that the CEO’s office is clean and in order.
  • Performs other duties assigned.
Qualification/Requirement
  • OND / HND / B.Sc graduate or equivalent and five years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies and three years of  clerical/secretarial experience, two years of which must have been at the level of Secretary.
  • Maintain a high level of confidentiality
  • Planning, organizing and analyzing
  • Manage an office and coordinate daily activities and/or schedule
  • Writing, reporting, presenting and communicating information
  • Communicate clearly and concisely in both written and oral form
  • Work harmoniously with individuals and groups of employees
  • Work independently and organize complex clerical tasks and administrative tasks quickly and accurately
  • Ability to be flexible and adaptable in a variety of situations
  • Excellent copy editing and proofreading skills
  • Accomplish work responsibilities with minimum supervision
  • Remain calm under trying circumstances and work with frequent interruptions
  • Maintain efficient office procedures and a system for keeping track of requested actions and reports
  • Type from rough draft and keyboard at an efficient rate of speed
  • Meet strict timelines and perform multiple tasks
  • Skill and knowledge in the operation, use and care of office equipment
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
  • Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.
Remuneration
  • Attractive.
Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidate should:
Click here to apply online

  

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