Call for National Tender for the Supply of Aquaculture Activity Materials at Nuru Nigeria

Nuru Nigeria is a local Nigerian NGO with affiliates in the US, Kenya, Ethiopia, Burkina Faso, Ghana, Niger, Benin and Togo. Our mission is to build resilience corridors of farmer-owned and farmer-led agribusinesses and profitable rural livelihoods in proximate to conflict-vulnerable areas in Northern Nigeria. Nuru Nigeria prioritizes smallholder farmers and is committed to cultivating lasting, meaningful choices through community-led, community-driven, and community-sustained livelihood projects across the agricultural value chain.

Applications are invited for:

Title: Call for National Tender for the Supply of Aquaculture Activity Materials

Location: Toungo LGA, Adamawa
Employment Type: Supply / Service Contract

Background

• Aquaculture plays a vital role in improving food security, nutrition, and household income, especially in urban and peri-urban areas where land and water resources are limited.
• Aquarium-based fish farming is an innovative and space-efficient aquaculture system that involves rearing fish in controlled containers such as glass or plastic aquarium tanks, or indoor rearing units.
• This system is particularly suitable for small-scale producers, women, youth, and vulnerable households.
• Aquarium fish farming allows for better control of water quality, feeding, and fish health compared to traditional open pond systems.
• It minimizes water usage, reduces exposure to predators, and supports year-round production. Species such as African catfish (Clarias gariepinus) and tilapia are well adapted to aquarium systems due to their tolerance to varying water conditions.
• This activity will provide a structured framework for implementing an aquarium-based aquaculture program that ensures efficient production, fish health, and measurable outcomes.
• The SUSTAIN Project prioritizes nutrition-sensitive agriculture, women empowerment, and climate-resilient livelihoods.
• By equipping women with practical skills in aquaculture and small-scale entrepreneurship, the project seeks to unlock the full potential of aquaculture.
• Empowering women in this way will not only increase household income but also enhance food and nutrition security, strengthen community resilience.

Terms of Reference (ToR ):
Objective:

• To establish and manage an efficient aquarium-based fish farming system for rearing healthy fish under controlled conditions, leading to improved fish survival, productivity, skills development, and income generation.
• To set up functional aquariums suitable for fish rearing
• To rear selected fish species under controlled environmental conditions
• To ensure proper feeding, health management, and water quality control
• To build the capacity of beneficiaries on aquarium fish farming techniques
• To promote small-scale aquaculture as a sustainable livelihood option.

Deliverables/Expected Outputs:
The expected deliverable are as follows:
Aquarium Setup:

• Procurement and installation of plastic aquariums (3000–4000 liters capacity)
• Provision of aquarium stands, covers, and protective materials
• Installation of aeration systems (air pumps, stones)
• Installation of filtration systems (internal or external filters).

Fish Species and Stocking:

• Selection of suitable species (Catfish juveniles)
• Stocking density in line with best aquaculture practices
• Acclimatization of fingerlings before stocking.

Feeding and Nutrition:

• Provision of quality formulated fish feed
• Feeding schedule and ration control
• Monitoring feed conversion and growth perfoWater Quality Management
• Regular monitoring of water temperature, pH, dissolved oxygen, and turbidity
• Partial water replacement schedules
• Cleaning and maintenance of aquariums and Fish Health Management
• Routine observation of fish behavior and health
• Disease prevention measures and biosecurity
• Use of approved drugs and treatments when necessary.

Materials to be supplied and installed:

Opening, Evaluation of Tenders and Selection Criteria:
The opening and examination of tenders is for the purpose of checking whether the tenders are complete and whether the tenders are generally in order.

Tender Process:
The following processes will be applied to this Tender:

• Tender Period
• Tender Closing
• Tender Opening
• Administrative Evaluation
• Technical Evaluation
• Financial Evaluation
• Contract Award
• Notification of Contract Award.

The subsequent evaluation of the tenders shall be carried out in Yola by an Evaluation Committee made up of representatives of Nuru Nigeria.
Tenders will be evaluated on the criteria listed below:

• Compliance with Nuru Nigeria Procurement terms and conditions. (Administrative)
• Prices based on best value for money of items requested. (Financials)
• Financials must be on company letterhead
• Registered general supplier companies in furniture (Preferably)
• Adherence with technical specifications requested. (Technical)
• Quality of the product. (Technical)
• Delivery Lead-time. (Technical)
• Similar past experiences with NGO/UN agencies. (Administrative)
• Availability of physical presence (Operational Office/shop). (Technical)
• Payment Terms and Conditions. (Technical)
• Validity of the offer. (Administrative).

Additional Information:

• In the interests of transparency and equal treatment and without being able to modify their tenders, bidders may be required, at the sole written request of the evaluation committee, to provide clarifications within forty-eight (48) hours.
• Any such request for clarification must not seek the correction of formal errors or of major restrictions affecting the performance of the contract or distorting competition.
• Any attempt by a bidder to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence
• Nuru Nigeria, in its decision concerning the award of the contract will result in the immediate rejection of the tender.
• No liability can be accepted for the late delivery of tenders. Late tenders will be rejected and will not be considered.

Application Closing Date
9th February, 2026.

Method of Application
The tender package can be downloaded from the link in this publication: Here. It shall consist of two categorisations. Documents should be duly filled, signed and stamped.

Order of Arranging Documents:

• Administrative and technical documents should be put in the same envelope and marked “Administrative and Technical”. 
• Financial offers should be placed in a different envelope marked “Financial offer”.
• All copy placed in a sealed, non-identifiable envelope. 

This sealed non-identifiable envelope shall be titled: Tender for the supply of Groundnut Seeds, Soybean Seeds, Inoculants and Seed Treatment: ITB-2026-0017.

Note: Only bidders that pass the Administrative and Technical evaluation will proceed to the Financial Evaluation.

The tenders can be submitted through the following:
Hand delivery of Physical bids receipt to the following address between 8:30 am - 5:00 pm:
Nuru Nigeria - Yola Office,
Plot No: Plot K46 Karewa GRA,
Jimeta, Yola,
Adamawa State.

For e-bids submissions, vendors should submit by Email via: procurement@nurunigeria.org using the title “ITB-2026-0017” as the subject of the email.

Note

• Whichever format is chosen, offers must be received by no later than 6th February, 2026 at 5:00 PM.
• Late bids submission will not be accepted, and will be returned to the Proponent or discarded. Also, all bids will be irrevocable after the Call for Tenders closing date.

Content of Tenders:
The Tenderer must provide all the documents provided by NN in the tender package with other documents requested by NURU NIGERIA in compliance with the requirements set out. The proposal shall include, as a minimum:

• NN Supplier registration form” and Code of conduct duly completed. These NN forms should be completed with all required information and the below to be provided accordingly.
• Proof of company registration in Nigeria (CAC certificate);
• Proof of being a registered Seed company
• Current Tax Payment Certificate;
• Quotation or detailed Price offer.
• Prices offered must be in Nigerian Naira currency.
• Only Unit price with WHT included will be accepted.
• Quotation must have a date and validity
• Quotation must mention mode of payment.
• Nuru Nigeria’s Code of Conduct filled and signed by the duly authorized person.
• Experience of working with INGOs and/or UN Agencies with two (2) relevant employees of such organizations as a reference.

Disclaimer: Failure to provide all of the above and in the formats stipulated will result to disqualification of the Tenderer’s proposal.

Find attached: Samples and Schematic Diagrams(where Applicable).