Legal Office/Executive Assistant to Chairman at International Facilities Services Limited

International Facilities Services Limited, is an international facilities management company operating global standards to wide range of clients in Nigeria, Ghana, South Africa and the Middle East.

We are recruiting to fill the position of:

Job Title: Legal Office/Executive Assistant to Chairman

Location: Lagos

Job Description
The job holder is responsible for the effective and efficient management of the Legal department, provision of legal advisory services and ensuring effective management of legal and contractual risks. And also serves as the administrative and functional point person for the Chairman’s corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business.

Leadership Role:

• Provide leadership and ensure efficient and effective management of staff and resources in the Legal department. Legal risk
• Review and provide legal advice on tender documents.
• Review on-going cases and advice management accordingly.
• Liaise with relevant departments to ensure that where legal risks have been identified, appropriate courses of action have been taken.
• Provide legal protection and risk management advice to management especially on contract management.
• Provide and interpret legal information, conduct training and disseminate appropriate legal requirements to staff.

Policy Development:

• Review and advise management on legal implications of internal policies and procedures.
• Review and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements.

Litigation Management:

• Review progress of outstanding litigation and liaise with and manage external lawyers.

Regulatory Compliance:

• Formulate compliance check-lists to be used for the purpose of ensuring that all information required is provided accordingly.
• Continuously monitor compliance with statutory obligations and advise management accordingly.
• Prepare monthly and quarterly reports for the department for executive management meetings.

Contract Negotiation:

• Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the executive management’s attention.
• Prepare, review and modify contractual instruments to assist and support various business activities.
• Negotiate, review and draft documentation for business transactions and prepare and advise on the necessary checklist to be adopted to ensure information is submitted on time.

Administrative Duties

• Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.
• Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate
• Handles financial and accounting matters for the chairman with confidentiality.
• Prepares and sends business and private correspondence.
• Coordinates operations of Chairman’s office

Qualifications and Experience

• LLB undergraduate degree;
• A Masters degree will be an added advantage; and
• legal experience ideally in a leading organisation, with a proven track record in contract negotiation and drafting, minimum 5 years
• Proven track record of providing accurate and effective legal counsel

Key Requirements:

• Strong leadership and managerial skills.
• Trustworthy with Impeccable Moral Standards.
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
• Conceptualization & Business Acumen.
• Professionalism in Appearance & Attitude.
• Highly organized.
• Able to adapt quickly, handle multiple tasks, and prioritize.
• Self-Directed with Sound Judgment.
• Confident.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their applications and CV's to: [email protected]