Event Coordinator at a Pan-African Downstream Energy Company

We are a pan-African downstream energy initiative dedicated to business facilitation, capacity building, and evidence-based policy advocacy.

We are recruiting to fill the position below:

Job Title: Event Coordinator

Location: Lekki, Lagos
Employment Type: Contract
Reports To: Head of Business Development and Programmes

Job Brief

• The Event Coordinator will support the planning, coordination, and execution of the organization’s events and industry engagements.
• The role is responsible for ensuring seamless delivery of conferences, roundtables, and capacity-building initiatives, including the flagship the company annual event, while maintaining high standards of stakeholder experience and operational excellence.

Key Responsibilities
Event Planning & Coordination:

• Support the planning and execution of events from concept to delivery.
• Develop event timelines, work plans, and checklists to ensure effective coordination.
• Liaise with internal teams to align event objectives, content, and logistics.

Logistics & Operations Management:

• Coordinate all event logistics including venue, accommodation, transportation, catering, and technical requirements.
• Manage vendors and service providers to ensure quality delivery within budget.
• Oversee on-site event setup, registration, and overall event flow.

Stakeholder & Participant Management:

• Coordinate communication with speakers, sponsors, partners, and delegates.
• Manage invitations, registrations, confirmations, and follow-ups.
• Ensure a high-quality experience for all event participants.

Event Promotion Support:

• Work with the communications team to support event marketing and promotion.
• Assist in driving attendance, sponsorship visibility, and stakeholder engagement.
• Support the dissemination of event-related information and updates.

Budget Tracking & Reporting:

• Assist in managing event budgets, tracking expenses, and ensuring cost efficiency.
• Support post-event reporting including feedback, participation metrics, and outcomes.
• Maintain records of vendors, participants, and event performance.

Programme & Content Support:

• Support agenda development, session coordination, and speaker management.
• Ensure smooth coordination of event sessions, panels, and activities.
• Assist in preparing event materials such as programmes, briefs, and reports.

Key Performance Indicators (KPIs)

• Successful and timely delivery of events
• Stakeholder and participant satisfaction
• Adherence to event budgets and timelines
• Quality of event execution and logistics
• Attendance and engagement levels at events

Qualifications & Requirements

• Bachelor’s degree in Event Management, Business Administration, Marketing, or a related field.
• At least 5 years experience in event coordination, project management, or a related role.
• Experience in organizing conferences, corporate events, or industry forums is an advantage.

Core Competencies:

• Event Planning & Execution
• Organizational & Multitasking Skills
• Stakeholder & Vendor Management
• Communication & Coordination
• Attention to Detail
• Problem-Solving & Flexibility

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their Applications to: jobs@otlafrica.com using the job title as the subject of the email

Note: Only qualified candidates will be contacted.