Office Administrator at a Reputable Company

A reputable company is recruiting suitably qualified candidates to fill the position below:

Job Title: Office Administrator

Location: Lekki, Lagos
Employment Type: Full-time
Reports To: Office Manager

Job Brief

• The Office Administrator oversees the day-to-day operations and physical environment of the office.
• You will be responsible for the "behind-the-scenes" mechanics of the company from asset management and vendor relations to HR support and policy implementation while also managing the front desk.

Key Responsibilities
Office & Facility Administration:

• Maintain and audit the database for all company assets (laptops, desktops, phones, and equipment). Conduct routine reviews and updates.
• Manage the scheduling, booking, and maintenance of company vehicles. Oversee all office renewals and subscriptions.
• Ensure the office space is functional, clean, and aesthetically maintained. Report all incidents, damages, or wear and tear immediately.
• Assist with staff welfare (HMO, leave, and evaluations) and provide administrative support for interns, consultants, and short-term staff. Monitor the implementation of organizational policies.
• Support procurement and logistics coordination.

Data & Records Management:

• Manage both physical and electronic filing systems to ensure data integrity.
• Take minutes of meetings and proactively follow up on key activities and next steps.
• Maintain meticulous records of all incoming and outgoing official correspondence, including calls, mail, and visitors.
• Maintain incident, damage, and operational reports

Front Desk & Secretarial Support:

• Manage visitor access, attendance tracking, and general front-office security.
• Monitor the general telephone lines and support communication channels (announcements, newsletters, and website updates).
• Coordinate all dispatch activities and incoming deliveries

Communication & Information Management:

• Manage switchboard and telephone communications
• Support internal and external communication dissemination:
  1. Announcements
  2. Website updates
  3. Social media
  4. Newsletters

Vendor & Service Provider Management:

• Maintain database of service providers
• Interface and coordinate with vendors
• Monitor service delivery and performance
• Manage service agreements and vendor relationships

Financial Administration Support:

• Support impress administration
• Maintain receipts keeping and forwarding and basic financial records
• Support expense tracking and reconciliation

Events & Office Experience Management:

• Coordinate in-house meetings and events
• Support office ambiance and workplace experience
• Ensure a professional and welcoming environment

Skill Set & Requirements

• First degree in Administration, Finance, Secretarial Studies, or a relevant field.
• Minimum of 3 years of experience in a similar Office Administration or Operations role.
• Proficient in digital media and office productivity tools.
• Strong organizational skills, attention to detail, and sound decision-making abilities.
• Excellent verbal and written communication skills.
• Basic accounting skills for managing office expenses and records.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: jobs@otlafrica.com using the job title as mail subject.

Note: Only qualified candidates will be contacted.