Personal Assistant to the GMD at M-P Infrastructure Limited

MP Infrastructure Limited is a leading infrastructure development and management company. We focus on ICT, Renewable Energy, Power, Water, Technology, Oil/Gas Process Facilities and Real Estate, offering the entire value chain of solutions from Audit, design and construction, to operation and maintenance across several industries including Telecoms, Energy, Oil Gas and Real Estate.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the GMD

Location: Lagos
Employment Type: Full-time

Job Summary

• The Personal Assistant (PA) to the Group Managing Director (GMD) provides high-level administrative, secretarial, and operational support to ensure the smooth management of the GMD’s office.
• This role demands exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced and dynamic environment.
• The PA acts as the key liaison between the GMD, internal management, external partners, government agencies, consultants, and clients – ensuring efficient communication and execution of strategic, operational, and project-related matters across the Group.

Key Responsibilities
Executive Support:

• Provide comprehensive administrative and executive assistance to the GMD.
• Manage and maintain the GMD’s calendar, appointments, meetings, and travel schedules.
• Prepare and review correspondence, reports, memos, and presentations on behalf of the GMD.
• Organize internal and external meetings, including preparing agendas, documentation, and taking minutes where required.
• Screen and prioritize phone calls, emails, and requests, ensuring timely responses and follow-up actions.
• Ensure the GMD is well-prepared and briefed for all meetings, conferences, and business trips.

Strategic & Project Support:

• Support the GMD in tracking strategic initiatives, projects, and key performance indicators (KPIs) across all business units.
• Follow up with departmental heads on progress reports, deliverables, and deadlines.
• Conduct basic research, data gathering, and analysis to support executive decision-making.
• Prepare executive summaries, project updates, and briefing notes for management meetings and board presentations.
• Assist in coordinating special projects, events, or initiatives as assigned by the GMD.

Communication & Liaison:

• Serve as the primary point of contact between the GMD and internal/external stakeholders.
• Maintain professionalism and strict confidentiality in handling sensitive business and personal information.
• Draft, edit, and manage correspondence with clients, investors, regulatory bodies, and government agencies.
• Support in maintaining a positive and professional image of the GMD’s office and the Group as a whole.

Office & Logistical Management:

• Manage the day-to-day running of the GMD’s office to ensure efficiency and organization.
• Coordinate logistics for meetings, conferences, and local/international travel arrangements.
• Handle expense reports, reimbursements, and budgetary tracking related to the GMD’s office.
• Maintain proper filing systems (both electronic and physical) for documents, reports, and confidential materials.

People & Relationship Management:

• Build and maintain strong working relationships with department heads, project managers, and executive team members.
• Represent the GMD’s office in a professional and courteous manner at all times.
• Support the GMD in managing personal engagements and commitments, where required, without compromising business priorities.

Requirements
Qualifications & Experience:

• Bachelor’s Degree in engineering, Business Administration, Secretarial Studies, Management, or related field.
• 4-6 years proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives (preferably in engineering, real estate, or project-based industries).
• Demonstrated ability to manage confidential information with discretion.
• Experience in handling cross-functional coordination, project tracking, and executive reporting.
• Strong interpersonal and problem-solving skills.
• Excellent command of written and spoken English; multilingual ability is an advantage.

Key Competencies & Skills:

• Strong organizational and time management skills; ability to prioritize and multitask effectively.
• Excellent written and verbal communication abilities.
• High level of integrity, discretion, and confidentiality.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management tools.
• Mature, proactive, and adaptable with the ability to work under pressure.
• Good understanding of corporate governance and executive-level coordination.
• Familiarity with infrastructure, construction, or real estate sectors is an advantage.

Personal Attributes:

• Highly organized and resourceful.
• Confident, polished, and professional demeanor.
• Strong sense of initiative and ownership.
• Emotionally intelligent and tactful.
• Loyal, dependable, and discreet.
• Able to work flexible hours when necessary

Application Closing Date
15th June, 2026.

How to Apply
Interested and qualified candidates should send their CV to: careers@mpiafrica.com using the job title + Location as the subject of the email.