Programmes Coordinator at Voltaire Lifestyle Services Limited

Voltaire Lifestyle Services Limited is the owner of GAIA AFRICA Club and Gaby Lagos, luxury brands, situated in Victoria Island in Lagos State. It is a hospitality Company with a luxury restaurant, a private business clubhouse, and event management.

We are recruiting to fill the position below:

Job Title: Programmes Coordinator

Location: Victoria Island, Lagos

Job Summary

• The Programmes Coordinator should be a highly skilled individual.
• The post-Holder will develop and execute engaging, high-impact programmes that align with our mission.
• This role requires a strategic thinker who can curate exceptional events, manage relationships with key stakeholders, and ensure a seamless experience for our members.
• This role is critical to shaping the experiences that drive member satisfaction, retention, and brand prestige at GAIA AFRICA.
• The ideal candidate will be creative, business-savvy, and highly organised.

Key Responsibilities
Programme Development & Planning:

• Conduct thorough research to identify relevant and timely themes for club programmes.
• Define programme goals, objectives, and expected outcomes in alignment with management strategy.
• Design innovative educational and networking programmes, including workshops, masterclasses, webinars, seminars, roundtables, business events, guest speaker events, mini club and social activities.
• Ensure key Club programmes are held and at a high quality
• Develop a comprehensive annual programme calendar that maximises engagement and value for members.
• Identify and evaluate potential speakers, trainers, and facilitators.
• Coordinate Gazelle events from planning to execution, including themes, relevant speakers, and sponsorship acquisition
• Work closely with Brand Communications and graphic designers to develop content and promotional materials.

Programme Execution & Management:

• Oversee the end-to-end planning and execution of both virtual and in-person programmes.
• Coordinate logistics, including venue selection, vendor negotiations, scheduling, and budgeting.
• Serve as the primary contact for speakers, guests, and stakeholders, ensuring smooth programme execution.
• Maintain accurate records of attendance, feedback, and key performance metrics to assess programme success.
• Ensure seamless coordination of all programme functions, including registration, setup, food & beverage, and technical requirements.

Stakeholder Engagement & Collaboration:

• Liaise with management to ensure programme initiatives align with overall business objectives.
• Build and maintain strong relationships with members, external partners, and industry experts.
• Represent the club at external events, conferences, and networking opportunities.
• Engage with members to encourage participation and gain feedback for continuous improvement.

Administration & Process Optimisation:

• Manage day-to-day administrative tasks related to programme operations.
• Monitor registrations, track RSVPs, and address inquiries or issues.
• Develop structured processes to improve programme efficiency and member engagement.
• Establish and document best practices for programme planning, execution, and review to support scalability
• Please note that, in your capacity as the Programmes Coordinator, you are expected to work closely with the Membership Coordinator and provide support for Membership operations.

Key Performance Indicators (KPIs)

• Programme Management: Ensure key Club programmes are held and at a high quality
• Programme Attendance: Achieve target participation rates for events.
• Member Engagement: Track satisfaction scores and qualitative feedback.
• Programme ROI: Ensure events are cost-effective and deliver high value.
• Partnership Development: Secure strategic collaborations and partnerships.
• Budget Adherence: Maintain programme expenses within allocated budgets.
• Operational Efficiency: Improve event planning processes and reduce execution time.

Key Requirements

• Bachelor’s degree in a relevant field (e.g., Communications, Event/Programmes Management, Business Administration).
• 7 to 10+ years of experience in programme management, event planning, or a related role.
• Strong organisational skills and ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in digital event platforms, project management tools, and Microsoft Office Suite (Word, PowerPoint, Excel, Adobe Acrobat).
• Experience with event management tools and virtual platforms (e.g., Zoom Webinar etc) is preferred.
• A well-established network of trainers, speakers, and industry experts is a plus.
• Experience managing budgets and financial planning for events.
• Ability to work flexible hours, including evenings and weekends when required.
• Knowledge of leadership development programmes and industry trends is advantageous.

Key Skills & Competencies

• Strategic Thinking: Ability to align programme initiatives with business goals.
• Creativity & Innovation: Develop fresh, engaging content that adds value to members.
• Project Management: Strong ability to plan, coordinate, and execute events.
• Relationship Management: Build and maintain strong professional relationships.
• Attention to Detail: Ensure high standards of quality and seamless event execution.
• Problem-Solving: Ability to adapt quickly and resolve challenges efficiently.
• Commercial Acumen: Understand budget management and cost-effective event planning.
• Time Management: Effectively prioritise tasks and meet deadlines.

Application Closing Date
31st July, 2026.

How to Apply
Interested and qualified candidates should send their Applications to: careers@gaiaafricaclub.com using the Job Title as the subject of the email.