Posted on Wed 01st Mar, 2017 - hotnigerianjobs.com --- (0 comments)
Mines Advisory Group (MAG) saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development. MAG shared the 1997 Nobel Peace Prize as a founding member of the International Campaign to Ban Landmines for our work to ban landmines. Our vision is a safe and secure future for men, women and children affected by armed violence and conflict.
We are recruiting to fill the position below:
Job Title: Admin Manager
Location: Abuja
Overview of Role
The Admin manager will be responsible for providing general management support to the MAG Maiduguri team.
This will include logistics, finance, procurement, HR and general administration support
Responsibilities
Logistics:
Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where required
Obtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policies
Ensure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc
Purchase and control the storage and issues of office supplies
Organise equipment as and when required
Finance:
Review payment requests and submit for authorisation
Prepare cash payments and routine payments upon instruction
File financial paperwork including timesheets, purchase orders, etc
Maintain cash balance in the safe including daily cash count and ensuring sufficient cash is available
Prepare bank reconciliation for all MAG accounts
Monitor any advances given
Collate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.
Ensure MAG complies with all statutory payments requirements and deductions
Issue staff salary payments
Human Resources:
Complete data entry for payroll on a monthly basis
Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date
Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes
Draft any employee correspondence required such as new starter documentation, contractual changes etc
Accurately collate any other information as required to assist with payroll preparation
General Administration:
Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc.
Essential Requirements
Previous experience in an administration role, ideally in a support services role for another NGO
Previous experience of procurement including identifying suppliers, conducting market surveys etc
Previous experience completing logistics paperwork and record keeping
Excellent administrative skills including ability to use MS Word and Excel
Fluency in English, Hausa and Kanuri.
Application Closing Date
11th March, 2017.
How to Apply
Interested and qualified candidates should send their applications in English with their CV's and cover letter in the same document to: [email protected]
Note
Please ensure the title of the position you are applying for is in the name of the title of the email and on the title of the application document.
Applications which do not adhere to these instructions will not be reviewed.