Senior Project Manager - OFDA at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the vacant position below:

Job Title: Senior Project Manager - OFDA

Location: Maiduguri, Borno

Description

• We are looking for a highly skilled, creative Senior Project Manager OFDA, responsible for ensuring the proper implementation and completion of Project(s) throughout all its different phases as well as the appropriate management of its specific scope, schedule, resources, quality, risks, representation, coordination and contractual requirements.

About the program

• Action Against Hunger has been operational in Nigeria since 2010 responding to both chronic and acute needs through a multi-sector strategy where nutrition, Food Security and Livelihoods and Water, Sanitation and Hygiene activities are integrated to have a meaningful impact on people’s resilience.
• The main objectives of the country program are 1/ to continue building on Action Against Hunger’s reputation for nutritional expertise to deliver integrated nutrition, WASH and FSL assistance in the high caseload Northern Nigeria States and build evidence from out pilot projects to influence policy makers to find long lasting solution to undernutrition and hunger and 2/ responding to the dire humanitarian situation created by the devastating conflict on-going in the North East while applying, where possible, attempts to find durable solutions in line with the New ways of Working and Humanitarian Development Nexus.
• With a central office in Abuja and 3 main field office across the North, Action Against Hunger runs intervention in 3 States of Northern Nigeria including two States affected by the on-going conflict.
• We have a country team of around 550 staff (45 international) and a budget for 2018 projected at 50 M US$. Our main donors and partners in Nigeria include USAID/OFDA&FFP, DFID, ECHO, EU EDF, AFD, UNICEF, SIDA, SDC and GAC.

You'll contribute to ending world hunger by.

• Guaranteeing proper implementation and completion of a set of complex Projects implemented over several geographical location throughout all its different phases as well as the appropriate management of its specific scope, schedule, resources, quality, risks, representation, coordination and contractual requirements.

Responsiilities
Key activities in your role will include:

• Ensure Efficient, Effective, Quality and Timely Implementation of the entire Projects:
• Management of the entire project(s) cycle.
• Finalize and manage the update and implementation of the detailed Project(s) Implementation Plan (PIP).
• Develop detailed monthly/weekly implementation plans for your staff in order to achieve the activities in the PIP.
• Finalize and manage the Project(s) Scope Documents (PSDs) such as Project Procurement plan, Monitoring and evaluation plan, Work Breakdown Structure, etc. as well as ensuring regular update of these documents in order to maintain a strong record of the project(s).
• With the support of the relevant technical coordinators, develop, document and work as per designs, BoQs, tools, implementation modalities and guidelines.
• Ensure contractual activities are completed on time, within budget and with acceptable quality.
• Ensure that the project(s) is being implemented as per donor regulations.
• Take overall responsibility for the quality of the project(s) including regular monitoring, field visits and learning.
• Initiate and oversee needs and technical assessments and analysis, as well as preparing the follow up reports in coordination with the M&E Co and DCDs.
• Oversee the development of Monitoring, Evaluation, Accountability and Learning tools and plans in collaboration with the M&E coordinator.
• Stay abreast of, and manage field operations as to, the prevailing security, cultural and social situation as per the guidance of the field coordinator.
• Identify and monitor risks, constraints or escalating issues and inform senior management accordingly.
• Identify and assign additional activities as required in coordination with the technical departments.
• Regular field visits to monitor the activities and their quality in compliance with proposals and in liaison with M&E department.

Manage and Develop the Project(s) Team:

• Ensure that all project(s) staff are provided with a full induction and are briefed on all relevant components of the project(s).
• Keep staff aware of any changes in the project(s) and in the wider organization.
• Ensure staff are aware of and operating by humanitarian principles and other codes of conduct.
• Identify need based trainings and work with HR team to develop, plan and implement relevant training plans for each team member.
• Facilitate cross program learning through joint review and planning with other departments.
• Define objectives, update staff job descriptions and facilitate regular performance appraisals with support of the HR team.
• Ensure the provision of up dated records and reviews for team personnel reviews and records.
• Ensure availability of staff for necessary recruitment steps (shortlist, technical interview, placement interviews etc.) staff as required by the HR recruitment Manage recruitment of new staff as required.
• In close collaboration with HR department, manage disciplinary matters as per Action Against Hunger Nigeria HR protocols.
• Manage conflict resolution and motivation exercises with the project(s) team in a proactive manner.
• Encourage compliance with the Charter and the fight against fraud, corruption and abuse of power; alert the Field Coordinator and / or Country Director in the event of fraud, corruption or abuse of power.
• Track and manage team attendance.
• Motivate, coordinate and supervise teams, providing continuous organizational support to staff and conducting regular field visits.

Maintain Comprehensive Records and Report in a Timely Manner:

• Develop a data collection and entry plan complete with tools and timeline that is integrated into the PSDs and PIPs (if not already included) in line with the Mission M&E structure and strategy.
• Globally manage and monitor data collection and entry as per plan; in collaboration with the M&E team.
• Maintain, document and handover all project(s) records in an organized and complete manner to enable audit of the project(s).
• Produce weekly, monthly and quarterly internal and external reports as requested.
• Track the progress of activities and outcomes as well as ensuring the tracking of relevant indicators.
• Completion of quality MEAL reports.
• Participate in the weekly coordination meetings, or other ad hoc internal meetings as requested.
• Prepare handover/end of mission reports to cover periods of leave and/or upon exit from the project(s).

Assist in Wider Organizational Development through Learning and Proposal Development Support:

• Identify, examine and report in a proactive manner any areas of geographic or sectoral growth for the organization.
• Contribute to overall project(s) design, activity implementation guidelines, training development, and documentation.
• Develop systematic mechanism for lesson learned about the programs to provide information to conduct advocacy activities, with periodic field visits to other project(s)s to strengthen across mission information and best practice sharing; and encourage the development of innovative approach.
• Produce regular success stories on project implementation.
• Highlight areas of improvement within the PIPs and PSDs.
• Support wider learning by leading on project(s) based learning and research.
• Support development of project(s) proposals, concepts and improvements.

Manage External Relations Related to the Project(s):

• Represent Action Against Hunger in external meetings as requested;
• Prepare and share minutes and clear action points of meetings/trainings attended;
• Coordinate with relevant UN agencies, government authorities and any other stakeholders to ensure support for the project(s) and the wider organization;
• Support Field Coordinator in liaising regularly with authorities and community representatives in relations to Action Against Hunger programming and positioning;
• Represent Action Against Hunger programs when and if necessary vis-a-vis donors during their field visits and other meetings;
• Promote and defend humanitarian and Action Against Hunger principles;
• Develop an information (formal/informal) network.

Requirements

• Master’s Degree in project management, social sciences, health/nutrition, development or other related field.
• You have multi sector project cycle management experience at a senior level for at least 4 years in an INGO, preferably in a humanitarian or international development context.
• You are familiar with ECHO, EU, OFDA and/or DfiD reporting and regulations.
• You have experience in managing medium to large-sized teams.
• You have a good knowledge of the humanitarian architecture and transformative agenda and strong understanding of project cycle management.
• You can provide technical advice in clear, unambiguous language, patiently explaining to field teams the reasons behind your conclusions in order to develop their technical skills.
• You have strong experience in multi sector emergency responses and sector coordination.
• You possess excellent creative and innovative skills.
• You are Experience and flexibility with complex/large organizational structures.
• You have experience in managing medium to large-sized teams.
• You are able to consolidate contributions from a large team to ensure reports are comprehensive & coherent.
• You are willing to work in insecure context.
• You are highly organized & pay attention to small details.
• Disciplined and able to work and arrive at decisions autonomously and with minimal guidance.
• Interest and/or experience in Cash transfer programs, Agriculture and livestock programming in Humanitarian setting and community led methodologies.
• You are fluent in written & spoken English.
• You have the ability to explain complex concepts in straight-forward language.
• You are committed to gender equity and equality.
• You have a genuine interest in & commitment to the principles of Action Against Hunger.
• Your work style builds confidence with others, and you believe that every problem has a solution. It is the way we approach the problem that makes the difference.
• You are able to remain calm under pressure and can easily adapt to changing circumstances
• You are ready and willing to integrate into hard working and fun team that believes in doing ordinary things extraordinarily well.

Our Core values
In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core competencies:

• Respect: We work with compassion and dedication, treating everyone the same way we expect them to treat us.
• Integrity: We believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
• Creativity: We encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
• Excellence: We strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
• Empowerment: We are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Benefits
Action Against Hunger-USA values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to:

• Health Insurance
• R&R Breaks
• Paid annual leave (vacation)
• Training opportunities.

Application Closing Date
5:00 pm; 26th June, 2018.

How to Apply
Interested and qualified candidates should:
Click here to apply online