Executive Assistant to the CEO at a Digital Construction Marketplace - The People Practice

The People Practice - Our client, a Digital Construction Marketplace who is a prop-tech in the construction space, is recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant to the CEO

Location: Lagos
Employment Type: Full-time

Job Description

• Our client is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s "right-hand person" who enables them to advance company initiatives and goals.
• They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Responsibilities

• Manage the Cofounder’s daily calendar and schedule meetings.
• Plan, coordinate and keep contents of Cofounder’s meetings and workshops.
• Provide tactical support to the Cofounder to implement ideas.
• Respond to inquiries on behalf of the Cofounder.
• Provide support and oversight to the Cofounder for special projects and initiatives.
• Conduct daily and weekly debriefing with the Cofounder.
• Ensure the Cofounder is effective, optimized and efficient at all times.
• Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts.
• Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting.
• Capture Real-time content of Cofounder at engagements and meetings.
• Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee.
• Collate action points, timelines and reminders from all meetings the Cofounder attends.
• Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly.
• Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks.
• Communicate in advance to Cofounder any cause of unavailability or absence from duties.
• Submit weekly and monthly activities report to Cofounder.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality on all information shared.
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
• Ability to meet deadlines in a fast-paced environment.
• Proactive approach to problem-solving with strong decision-making skills.
• Ability to work under pressure while organizing daily workload by priorities

Skills and Qualifications

• Bachelor’s Degree in English is preferred.
• 3 - 5 years’ prior experience in supporting a senior executive or team.
• Exceptional writing, editing, and proofreading skills.
• Excellent verbal communication skills.
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills.
• Ability to multitask.
• Basic understanding of frequently used computer software and Microsoft Office.
• Interpersonal skills

Application Closing Date
13th May, 2023.