Head of Division, Board Secretariat at ECOWAS Bank for Investment and Development (EBID)

ECOWAS Bank for Investment and Development (EBID) is an international financial institution established by the 15 Member States of the Economic Community of West African States (ECOWAS). EBID includes: Benin, Burkina Faso, Cape Verde, Cote d'Ivoire, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo.

The main objective of EBID is to contribute to the economic development of West Africa through the financing of ECOWAS and NEPAD projects and programs. The headquarters of the bank is in Lome in the Togolese Republic.

As part of its capacity building efforts, the ECOWAS Bank for Investment and Development is seeking qualified candidates who are citizens of the community to fill the position below:

Job Title: Head of Division, Board Secretariat

Grade P5-1
Location: Togo

Job Summary

• Reporting to the Secretary General of the Bank, the Head of the Board Secretariat Division shall be responsible for organising the secretariat work for the meetings of the Board of Governors, the Board of Directors, the Management Committee and for all the other decision-making organs indicated by the Management of the Bank, as well as the protocol services of the Bank.

Duties

• Organize the meetings of the decision-making organs, notably the Board of Governors, the Board of Directors, the Management Committee and their subsidiary organs;
• Handle the secretariat duties of the decision-making organs;
• Supervise the preparation, the reproduction, the compilation and the distribution of documents for the decision-making-organs;
• Prepare, disseminate and keep on file the minutes, records, reports, summaries, decisions and resolutions adopted during the meetings of the decision-making organs;
• Propose and enforce guidelines governing communication procedures between the Board of Governors, the Board of Directors and the departments of the Bank;
• Monitor the relations with the Member States of the Bank by handling the official correspondence of the President of the Bank:
  • Prepare the congratulation messages to the Heads of State and Government on the occasion of their election / Appointment or celebration of their national day;
  • Prepare the goodwill messages to the Heads of State, the Governors and other personalities at the end of each year;
  • Draft the condolence / sympathy message to the Heads of State, the Governors and other personalities at the occurrence of unfortunate events;
  • Draft messages of appreciation, responses to confirm the invitations sent to the President of the Bank, or otherwise, etc…
• Coordinate the convening of the meetings of the decision-making bodies;
• Carry out secretarial work of the internal committees of the Bank (Management Committee and other Committees);
• Organize trips (hotel reservation, means of transport) of Management, staff members, Governors, Members of the Board of Directors and other personalities or guests of EBID within the framework of operational or other official missions;
• Regularly update and publish the voting powers of the Member States in collaboration with the Department of Finance;
• Carry out all other duties assigned by Management.

Required Profile

• Master's Degree in Law, Diplomacy, International Relations, Public Administration, Communication or any other relevant field, from a recognized University or Tertiary Institution;
• Minimum of ten (10) years professional experience in drafting of minutes, reports, articles, or in diplomatic communication, preferably in an international organization;
• Ability to work under pressure and to meet deadlines;
• Excellent verbal and written communication skills;
• Ability to work in a dynamic multicultural institution and capacity to accommodate cultural differences;
• Ability to develop good relationships with other staff members and to impart knowledge;
• Capacity to delegate duties, supervise and take decisions.
• Fluent in two of the Bank’s working languages

General Requirements
Candidates must:

• Be citizens of ECOWAS Member States;
• Not be above 45 years of age;
• Be computer literate (Word, Excel, Access and PowerPoint)
• Be fluent in French and/or English and/or Portuguese, and proficient in one of the other two languages.

Application Closing Date
17h00 GMT; 30th June, 2015.

Method of Application
Interested and qualified candidates should send or deliver their applications and CV's in sealed envelope, marked " 2015 Recruitment Exercise" and state the position applied to the address below:
ECOWAS Bank for Investment and Development (EBID)
Department of Administration and Human Resources
128, Bd. du 13 Janvier,
BP 2704,
Lome-Togo.

Application must include

• A detailed curriculum vitae;
• A letter of interest;
• Copies of degrees or certificates;
• Copy of identity card or passport;
• Copy of birth certificate.

Note: Only shortlisted candidates will be invited for a test. EBID reserves the right to stop further action on this job vacancy notice