Abdulmalik Badamasuiy's Cottage Operations Specialist at PIF Africa

PIF Africa - Our client, Abdulmalik Badamasuiy's Cottage, situated within the vibrant heart of Abuja in Agura Hotel, Opposite the Defence Headquarters, is a collaborative ecosystem housing ABC Multi-Disciplinary Consulting Services, Hassny Utilities, Hassny Unisex Salon, Vice-Gerent Chambers, and Society for Achieving Destiny in Nigeria.

They are recruiting to fill the position below:

Job Title: Abdulmalik Badamasuiy's Cottage Operations Specialist

Location: Abuja (FCT)
Employment Type: Full-time

Overview of the Role

• The Abdulmalik Badamasuiy's Cottage Operations Specialist is a multi-faceted role that includes member services, business development, facilities management, policy development, travel and logistics, and asset procurement & management.
• The role is crucial for ensuring the smooth operation and growth of the Abdulmalik Badamasuiy's Cottage and its various entities.

Ideal Candidate Profile
Abdulmalik Badamasuiy's Cottage is on the lookout for an Operations Specialist, who is:

• Exceptional with a knack for leveraging technology to enhance operational efficiency.
• Creative and innovative, constantly seeking novel ways to improve the cottage's offerings and the client experience.
• Strong, dynamic personality, driven by a pursuit of excellence and a commitment to high standards.
• Ambitious, with a desire to evolve into a unique professional capable of influencing multifaceted dimensions through innovation and creativity.
• Excellent organizational, communication, and interpersonal skills, capable of motivating and engaging a diverse community.
• The ideal candidate will create a professional and efficient environment, enhancing member satisfaction and fostering the growth of the cottage.

Key Responsibilities

• Effective Correspondence Management and Documentation:
  • Manage communications with stakeholders, maintain organized filing systems, and oversee meeting logistics from scheduling to documentation.
  • Superior & accurate minutes and report writing (on a daily, weekly, quarterly, or annual basis) as required by the Managing Director, and key personnel.
• Preparation and Presentation of key intellectual property materials, Participation in high level stakeholder engagements on a local, regional and global basis.
• Key Innovative Business Development and Member Services:
  • Engage potential clients with a proactive approach, offering tours and consultations, and diligently following up to enhance membership and occupancy rates.
  • Seamlessly manage the membership lifecycle in collaboration with the finance team, ensuring a smooth process from onboarding to exit.
  • Collaborate with marketing teams to craft and execute cutting-edge marketing strategies, leveraging social media and other platforms to engage the community.
  • Innovate continuously by recommending and implementing new features, services, or perks to meet and exceed member needs.
  • Cultivate and maintain strategic partnerships with key stakeholders and vendors, enriching the community's vibrancy and engagement.
• Facilities Management with a Difference:
  • Oversee the procurement, maintenance, and enhancement of facilities, ensuring an environment that is not only welcoming but also epitomizes cleanliness, safety, and functionality.
  • Maintain meticulous records of facility usage and equipment status, conducting regular evaluations to ensure the highest standards are met.
  • Implement proactive maintenance schedules for the upkeep of the cottage's assets, including state-of-the-art technological and communal spaces.
• Streamlined Policies, Procedures, and Processes:
  • Develop, maintain, and update policies, processes, and procedures, enhancing operational efficiency.
• Efficient Travel and Logistics Management:
• Coordinate logistics for staff and stakeholders, ensuring smooth and efficient travel and accommodation arrangements.
• Proactive Asset and Procurement Management:
  • Manage vendor relationships, oversee procurement processes, and ensure the timely maintenance and updating of the cottage's assets.

Education & Experience

• Bachelor's Degree in Business Administration, English, Marketing and Sales, Accounting, Business Management, or a related field.
• 2-3 years of experience in communication, stakeholder management, or business development.
• 3-5 years of administrative experience, preferably in hub/co-working space management or a similar dynamic environment.
• Experience in business management or entrepreneurship is highly valued.
• Familiarity with administrative functions such as inventory, facilities, procurement, and logistics management.
• Experience providing secretarial and administrative support to C-suite executives is advantageous.

Skills & Competence:

• Superior time management capabilities with demonstrated ability to work under pressure, meet deadlines, and adapt to fast-changing situations with a positive and enthusiastic attitude.
• Excellent relationship management skills, characterized by integrity, confidentiality and discretion.
• Considerable leadership and time management skills.
• Strong problem-solving, decision-making, and negotiation skills, with a proactive approach to addressing and resolving issues.
• High ethical level and confidentiality trait.
• Demonstrable technical know-how on trust.
• Exceptional organizational, planning, and time management skills, capable of managing multiple priorities with keen attention to detail.
• Advanced communication and business writing skills.
• High proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint).
• Proficiency in cloud software applications (SkyDrive, Dropbox, Google Docs, Outlook) and the Zoho application suite for efficient work processing.
• Creativity, innovation, and problem-solving abilities, with a willingness to challenge organizational culture when necessary.
• Advanced ICT skills for administration, with proficiency in using AI tools such as Gemini and ChatGPT, indicating a strong foundation in technology and AI applications.

Benefits

• Salary: N150,000 - N200,000 monthly.
• Flexible work arrangements.
• Mentorship from the Managing Director.
• Opportunity for additional rewards and recognition packages for outstanding performance and exceptionalism in the discharge of duties and responsibilities.
• Joining Abdulmalik Badamasuiy's Cottage as an Operations Specialist offers a unique opportunity to play a pivotal role in creating a dynamic, engaging, and efficient environment, significantly contributing to the success and growth of the cottage and its diverse entities.

Application Closing Date
23rd April, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the mail.

Note: Also as a cover letter attached to your application, Please describe your latest job experience and explain its relevance to the position for which you are applying. Be sure to specify the role in your response.