Executive Assistant to MD / CEO at Ojwale Solar Metals and Tech Limited

OJ Wale Pillar Metal “N” Tech Limited is a Nigerian-based Solar Energy Company that is focused on providing sustainable uninterrupted alternative source of energy solutions for homes and businesses across Nigeria and to ensure that it’s eco-friendly and totally free from noise pollution. Our source of energy ensures conservation of energy and quick power supply for immediate utilisation for end users. O J Wale Pillar Metal ‘N’ Tech Limited was registered on 24th of April 2015 with the Corporate Affairs Commission. However, we have been in the Solar Energy business since 2010, while Battery Hunters Limited our subsidiary was registered on 19th July, 2019.

At OJ Wale Pillar Metal 'N' Tech Limited, we are known for innovative and exceptional after-sales service and support for all our clients and customers through our seasoned Engineers and Customers Service Representatives as we provide alternative energy solutions to homes, organisations, schools, industries, Government agencies and Non-Government parastals. Our source of energy exists from Nature and this makes it absolutely free from causing any harm to the end users. No air pollution, no noise pollution and Nature does not fail!

We are recruiting to fill the position below:

Job Title: Executive Assistant to MD / CEO

Locations: Abuja (FCT) and Mafoluku - Lagos
Employment Type: Full-time

Essential Job Responsibilities

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly
• Maintaining comprehensive and accurate corporate records, documents and reports;
• Performing minor accounting and bookkeeping duties;
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
• Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
• Coordinating travel arrangements (both domestic and international) and create trip itineraries;
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
• Provide general administrative support.
• Answering the company phone and routing calls to the CEO and/or other relevant parties Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
• Accurately recording minutes from meetings and representing the CEO at meetings in some instances
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Take Stock and Manage Office Supplies
• Creating and posting content to the Company’s social media accounts
• Reminding the CEO of important tasks and deadlines
• Handling confidential information
• Filing and retrieving corporate records, documents, and reports
• Performing any other task that may be assigned by the CEO

Requirements

• Minimum of BA/BSc. in relevant field.
• 2 - 3 years of experience as an executive assistant or other relevant administrative support.
• In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, Outlook).
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Ability to act as a gatekeeper and escalate relevant information to executive as needed
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail

Application Closing Date
30th May, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.