Project HR and Admin Manager at Plan International

Plan International is an independent child-centred international development organisation committed to advancing the rights of children and fight against poverty. Plan has no religious, political and government affiliation. For over 75 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan currently works in 70 countries including Nigeria.

Plan International officially started operations in Nigeria in 2014 and works to strengthen and promote the rights of children. Our programme is currently focused on basic education; improve community health services, youth and citizens' participation in governance and creating economic opportunities and livelihoods for the poor, building resilient communities through our emergency and humanitarian response. Plan Nigeria works with communities, civil society organisations, development partner government at all levels and the private sector.

We are recruiting to fill the below position for a Global Affairs Canada funded MCNH project, strengthening Health Outcomes for Women and Children (SHOW) in Sokoto State:

Job Title: Project HR and Admin Manager

Location: Sokoto
Department: Finance and Admin
Report to: National Program Manager Management Support Coordinator
Duration: 4-5 years

Purpose

• To ensure effective and efficient coordination of office related activities towards implementation of the project and to provide technical leadership in ensuring that all project administrative processes and reports are in line with policies of Plan International, donor funded and Nigerian laws

Duties and Responsibilities

• Monthly and quarterly administrative reports in line with established compliance standards.
• Review of all administrative components of all financial transaction documents before project commitments and payments are made.
• Development and tracking of all project procurement plans in line with project plans and budgets, ensuring procurement deadlines are met.
• Work with the Project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
• Set up and management of project administrative file documentation system or the office, including supporting same for partners.
• Coordinate all HR related matters with support from the Country office including ensuring staff understanding and compliance of tIre Staff and procurement manuals.
• Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
• lead on the submission of time sheets for approval and forwarding to Country Office
• Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
• Develop and update inventory data base monthly for all project assets including partner assets where applicable.
• Maintain good working relationship with vendors and consultants.
• Fulfil Plans Child Protection Policy at all times to safeguard and protect the child at all times without reports or incidents of child abuse.

Qualifications and Experience

• A Master's Degree in Business Administration or other related courses. Any relevant professional Certification and a Masters degree will be added advantage.
• At least 5 years Practical work experience in managing administrative system for donor funded projects, including familiarity with donor procurement policies and Nigerian laws.

Application Closing Date
26th February, 2016.

How to Apply
Interested and qualified candidates should submit their full CV's and a comprehensive Cover letter, setting out your reasons for applying for the post and outlining the qualifications, experience, knowledge and skills that you feel you can bring to the role to: [email protected]

Note: Only application sent electronically by e-mail with the Job title and location clearly indicated as as the subject mail will be considered and only shortlisted candidates will be contacted.