Administrative Assistant at Maternal Newborn and Child Health Programme (MNCH 2) - 5 Position

The Maternal, Newborn and Child Health Programme (MNCH2) is looking for skilled, creative and enthusiastic Individuals to contribute and work within this dynamic five (5) year project.

In return we offer;

• A friendly and team-based working environment
• Opportunity to work with national and international colleagues
• Vital contribution to bettering maternal and newborn services in Northern Nigeria
• The opportunity to truly “make a difference”
• A competitive salary with benefits

The Maternal Newborn and Child health programme (MNCH2) is a 5 year country led programme which aims toreduce maternal arid child mortality in northern Nigeria. Funded by the Department for International Development (DFID), is the programme being implemented by a consortium comprising of the Futures Group, Society for Family Health (SFH), Options, Mannion Daniels (MD), Association for Reproductive and Family Health (ARFH), Axios, and Marie Stopes International (MSI). MNCH 2 will be Implemented In six states in northern Nigeria; Jigawa, Kaduna, Katsina, Kano, Yobe and Zamfara.

Job Title: Administrative Assistant (5 Position)

Location: Abuja, Kano, Katsina, Zamfara, Yobe

Job Description
The Successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations. S/he will be expected to manage the day-to-day office administrative tasks.

Key Responsibilities:

• Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members;
• Ensure all finance policies are strictly adhered to in the CS/BU Including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims;
• Ensure all relevant bills and invoices are scanned and submitted
• Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers;
• Ensure timely procurement and replacement of office supplies, stationery, consumables, aid kitchen supplies including beverages arid cleaning equipment;
• Ensure regular maintenance of repairs and office utilities as supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations;
• Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events;
• Maintain a data base of vendors supplying office services including cat hire, service providers and mobile internet Firms for use by MNCH employees;
• Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory;
• Ensure office cleanliness by working closely with outs outsourced cleaners and ensuring the office environment is well maintained and is conducive for work;
• Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions;
• Provide support on logistics for Incoming consultants i.e. flight and hotel bookings.
• Perform any other tasks as assigned by the Finance & Admin. Manager

Requirement

• Relevant bachelor’s degree
• Minimum two years clerical or administrative experience
• Knowledgeable in office administration and bookkeeping procedures
• Proficient in Microsoft office software
• Proficient in the use of general office equipment
• Effective verbal and written communication skills
• Excellent interpersonal and organisational skills
• Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when nece5sary.
• Fluent In Hausa

Application Closing Date
29th July, 2014

Method of Application
Interested and qualified candidates should send your CV with a brief cover letter to: [email protected]  specifying the position and state for which you are applying in the subject line. For example ‘Administrative Assistant - Kano”
Only applicants shortlisted will be contacted.

Note: There are no relocation allowances available for the position.